Administrative assistant

Job Description

Posted on 14 July 2026

JOB SUMMARY:

The Administrative Assistant provides day-to-day administrative and clerical support to ensure smooth office operations. The position is responsible for document preparation, filing, scheduling, coordination with departments, handling correspondence, monitoring office supplies, and assisting management in operational and administrative activities.

The role requires strong organizational skills, professionalism, confidentiality, and the ability to coordinate effectively with internal staff, suppliers, clients, and hospital partners.

DUTIES AND RESPONSIBILITIES:

• Prepare, organize, and maintain office documents and records.
• Assist in preparation of quotations, letters, reports, memoranda, and other business correspondence.
• Handle incoming and outgoing communications, emails, and courier documents.
• Maintain systematic filing of company documents and records.

• Coordinate with different departments regarding operational requirements.
• Assist in scheduling meetings, training's, deliveries, and appointments.
• Monitor office supplies and request replenishment when necessary.
• Assist in travel arrangements, accommodations, and meeting preparations when needed.

• Monitor submission of reports and required documents from staff.
• Assist in maintaining updated administrative records and monitoring logs.
• Support HR and Accounting departments with clerical requirements when necessary.

• Respond professionally to client and supplier inquiries.
• Coordinate delivery schedules and document requirements with suppliers and logistics personnel.

• Maintain confidentiality of company information and records.
• Ensure proper safekeeping of sensitive documents.

Qualifications/Requirements

Detail-oriented, reliable, and able to handle confidential information professionally.

Work location

QUEZON CITY, NCR, SECOND DISTRICT

Remarks

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