Vendor Management Analyst
The Vendor Management Analyst is tasked to support the company's operation, especially the Procurement, Warehouse, & Project Management Department, in assessing the vendor in their performance once the item is delivered or service rendered. Ensures that existing suppliers & contractors of the organization are compliant in meeting the specific minimum criteria, standards, and mandatory requirements to be eligible to conduct business and provide services in an efficient and effective way.
Performs accreditation tasks to support the company's operation, especially the Procurement, Sales & Project Management Department, in assessing the vendor in their financial capability and company legitimacy before a transaction is made by the Procurement/Sales Department.Ensures that new and existing suppliers and contractors of the organization are compliant with the specific minimum criteria, standards, and mandatory requirements to be eligible to conduct business and provide services in an efficient and effective way.
KEY RESPONSIBILITIES- DOCUMENT CONTROL & ACCURACY
- Collect and prepare the evaluation form and submit to PM, Warehouse, and Procurement personnel for assessment.
- Collect and prepare all mandatory requirements from the vendor and check the legitimacy of the documents.
- Process all the documents and update the monitoring with accuracy.
- Generate a report every month pertaining to the number of passed and failed vendors in terms of performance.
- Generate a report every month pertaining to the number of ongoing and accredited vendors.
- Creating/Updating of Reports related to Sustainability, including Social and Environmental Assessment, Procurement Practices, Workers, but not Employees, CGDP requirements, and Internal Audit requirements using the Convene app.
- COMMUNICATION WITH CONCERNED GROUP
- Communicate and update on time with all concerned groups on the status of performance of the Supplier or Contractor.
- Communicate and update on time with all concerned groups on the status of accreditation of the potential MSA, Supplier, or Contractor.
- Lead in the preparation of the performance evaluation of the Supplier and Contractor.
- Lead in the preparation of accreditation of potential MSA, Supplier, or Contractor, and facilitate all other requests in terms of Site Visit or Presentation
- STANDARD PROCEDURE COMPLIANCE
- Process the performance evaluation based on the documented standard procedure.
- Process the accreditation based on the documented standard procedure.
- Follow the blacklisting process for those Suppliers or Contractors failed to performance evaluation
QUALIFICATIONS
Education: Bachelor's degreeRelevant Experience: 1-2 years’ experience in Vendor Management/Supply Chain Management
Business Understanding: Knowledgeable in Microsoft Office; Familiar with the use of ERP/SAP system is an advantage; Knowledge in Process Improvements (Kaizen)