Executive Assistant (Chinese Speaking)

Key Responsibilities:

• No need to be fluent in Chinese, a basic grasp is sufficient.
• Manage and maintain the executive's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.
• Screen and prioritize phone calls, emails, and other correspondence.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Record meeting minutes and track action items to ensure timely follow-up.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate with internal departments, clients, vendors, and external stakeholders on behalf of the executive.
• Monitor deadlines and assist in managing projects and executive priorities.
• Organize company events, executive meetings, and special projects as assigned.
• Maintain filing systems and ensure accurate record-keeping.
• Support office operations and perform additional administrative duties as required.
• Can communicate well (Executives are Chinese nationality)