Executive Assistant

Position Summary

The Executive Assistant serves as a trusted partner to the CEOs by coordinating schedules, managing communications, organizing meetings, and ensuring the smooth execution of daily executive operations.

Key Responsibilities

• Manage complex calendars and schedules for the CEOs, ensuring effective prioritization of meetings, appointments, and travel.
• Coordinate and organize internal and external meetings, including preparing agendas, presentations, meeting materials, and minutes.
• Screen, prioritize, and manage incoming correspondence, emails, phone calls, and requests.
• Handle confidential and sensitive information with the highest level of discretion.
• Prepare reports, presentations, letters, and other executive-level documents.
• Monitor action items and follow up to ensure timely completion of assigned tasks.

• Act as a primary point of contact between the CEOs and internal teams, clients, business partners, and external stakeholders.
• Facilitate communication across departments to support executive initiatives.
• Coordinate executive meetings, leadership events, and company functions.
• Assist in planning and executing strategic projects as assigned.

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Process expense reports and manage executive reimbursements.
• Maintain organized electronic and physical filing systems.
• Track deadlines, key deliverables, and executive priorities.

• Assist in coordinating cross-functional projects and strategic initiatives.
• Conduct research and compile data to support executive decision-making.
• Prepare summaries, dashboards, and reports as requested.
• Support special projects and perform additional duties assigned by the CEOs.

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Minimum of 3–5 years of experience as an Executive Assistant supporting senior executives or C-suite leaders.
• Experience supporting multiple executives simultaneously is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to manage competing priorities and work under pressure.
• High level of integrity and ability to maintain confidentiality.
• Strong interpersonal skills with a professional and customer-focused approach.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Google Workspace is an advantage.
• Familiarity with calendar management, virtual meeting platforms, and project management tools.
• Strong document preparation and presentation skills.