Executive Assistant

Executive Assistant

Job Description

We are seeking a highly organized, trustworthy, and proactive Executive Assistant to provide comprehensive administrative support to the Office of the President. This role is responsible for managing executive schedules, handling confidential documents and correspondence, coordinating administrative activities, and processing payroll for a small group of managers.

The ideal candidate possesses excellent organizational skills, maintains strict confidentiality, and can effectively manage multiple priorities in a fast-paced environment.

• Provide day-to-day administrative support to the President and executive office.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, letters, memoranda, and other business documents.
• Handle confidential correspondence and sensitive company information with discretion.
• Coordinate meetings, take minutes, and monitor action items.
• Organize and maintain executive files, records, and documentation.
• Screen calls, emails, and visitors, ensuring timely responses and proper coordination.
• Coordinate with internal departments and external stakeholders on behalf of the executive.
• Manage office supplies, administrative requests, and other operational requirements.
• Process and maintain accurate monthly payroll for managers, ensuring confidentiality and timely submission.
• Coordinate payroll-related documentation, attendance records, allowances, and adjustments for managerial employees.
• Assist with special projects and perform other administrative duties as assigned.

• Bachelor's degree in Business Administration, Human Resource Management, Office Administration, Psychology, or any related field.
• At least 2 years of experience as an Executive Assistant, Administrative Officer, Office Administrator, or similar role.
• Experience in payroll processing is an advantage.
• Highly organized with excellent time management and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• High level of integrity with the ability to handle confidential information.
• Detail-oriented, resourceful, and capable of working independently.

• Experience supporting senior executives or company leaders.
• Familiarity with payroll systems and HR documentation.
• Strong coordination and problem-solving abilities.
• Professional demeanor and excellent interpersonal skills.
• Ability to prioritize tasks and meet deadlines under minimal supervision.