Executive Assistant | Night Shift | Clark | Onsite to Hybrid - Tarlac

Drive Operational Clarity for High-Impact Construction Projects

It's structure where it matters most: in the projects you support and the life you lead.

Job Description

As an Executive Assistant, you'll provide high-level administrative support to executives by conducting research, preparing statistical reports, managing information requests, and handling clerical tasks. You'll serve as a key facilitator and communication channel, ensuring smooth coordination between the executive team and the organization while keeping operations efficient, informed, and aligned.

Job Overview

Work Setup: Onsite in Pampanga (Hybrid after regularization - 2 to 3 days in office weekly)

• Typing reports, memos, letters, and other business documents
• Facilitating internal communication (e.g., distributing information and scheduling presentations)
• Completing expense reports for multiple executives
• Recording, typing, and distributing meeting minutes
• Managing calendars with a high volume of appointments and events
• Coordinating daily schedules and organizing key meetings
• Planning appointments and ensuring timely execution
• Making domestic and international travel arrangements
• Managing competing priorities and tight deadlines
• Prioritizing tasks, handling matters proactively, and following through on projects to completion

Requirements

The Qualifications We Seek

• 3-5 years of relevant executive or administrative support experience
• Fluent in speaking, reading, and writing English
• Strong communication skills and ability to collaborate effectively with teams
• Keen attention to detail with the ability to identify and correct errors
• Strong analytical and organizational capabilities
• Efficient in managing time, handling multiple priorities, and processing administrative tasks
• Skilled in web and computer navigation
• Proficient in Microsoft Excel and Outlook (including calendar and contact management)
• Well-developed time management and organization skills

• Flexibility and adaptability in a dynamic work environment
• Proactive and forward-thinking mindset with a focus on continuous improvement
• Four-year university degree in Business Administration preferred or equivalent related experience
• Proficiency in OneNote, PowerPoint, Box, Skype, and Bluebeam/Adobe
• Strong relationship-building skills with professional presence

Benefits

• Day 1 HMO coverage
• Competitive Salary Package
• Fully customized Emapta laptop with peripherals
• Night differential pay to maximize your earnings
• Prime office location in Pampanga (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Wa