Executive Assistant | Night Shift | Onsite | Clark | Day 1 HMO - Tarlac

Make Every Detail Count. Shape Tech That Powers Social Good.

Recognized by G2 and TrustRadius, Bonterra isn't just building software; they're building change at scale. Join a team where innovation meets purpose, careers scale with mission, and tech talent is valued as the backbone of global impact.

What You'll Do in a Nutshell

Be part of our client's team as an Executive Assistant to the CTO. You'll manage high-level calendars, coordinate travel, support recruitment activities, and streamline daily operations. You'll serve as a key communication bridge across teams and external partners-keeping priorities sharp and everything running smoothly behind the scenes.

Role Snapshot

Employment Type: Full-time

Shift: Monday to Friday, 09:00 PM - 06:00 AM

Work Setup: Onsite, Clark Pampanga

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Pampanga (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Fully customized Emapta laptop with peripherals
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What It Takes: Qualifications That Set You Apart

• 3+ years of experience as an Executive Assistant or in high-level administrative support, preferably supporting C-suite executives
• Exceptional calendar management skills with the ability to prioritize, coordinate across teams, and manage multiple priorities
• Strong written and verbal communication skills, especially in executive-facing environments
• Highly responsive and detail-oriented, with excellent judgment and discretion in handling sensitive information
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint), Slack, and other modern productivity tools
• Strong organizational and time management skills with the ability to plan ahead and anticipate needs
• Preferred Qualifications
• Familiarity with Concur, Lever or Greenhouse, and DocuSign
• Experience supporting executives in fast-paced, high-growth environments
• Strong eye for visual design and experience creating professional slide decks in Google Slides, PowerPoint, or Keynote
• Experience coordinating recruitment schedules and managing candidate communication

• Calendar & Time Optimization
• Calendar Management: Own and manage the CTO's calendar with an emphasis on prioritization, strategic scheduling, and creating breathing room between engagements.
• Load Balancing: Ensure time is intentionally distributed across meetings, focus time, and breaks to promote sustainability and effectiveness.
• Meeting Triage: Proactively assess meeting requests, manage conflicts, and ensure the CTO is always spending time on the most critical initiatives.
• Travel & Expense Management
• Travel Coordination: Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transport, and contingencies.
• Expense Reporting: Prepare, submit, and reconcile expense reports on behalf of the CTO in a timely and accurate manner.
• Partner with Finance, Procurement and IT to manage executive and team spend against budget.
• Recruitment Coordination
• Scheduling Support: Serve as a recruiting coordinator for select technical roles, managing interview scheduling and candidate communications.
• Pipeline Management: Partner with recruiting and hiring managers to ensure processes move efficiently and candidates have a seamless experience.
• Candidate Experience: Ensure professional, timely, and clear communications with candidates throughout the hiring journey.
• Communication & Operational Excellence
• Executive Correspondence: Craft and manage professional communication with internal and external stakeholders, including vendors, partners, and board members.
• Out-of-Office Management: Draft and manage OOO messages and automated communications during travel or PTO.
• Slide Decks (Bonus Skill): Support creation and polishing of executive presentations-ensuring slides are visually aligned, sleek, and on-brand.
• Operate with a Team First mentality, collaborating with administrative colleagues and business partners to address company strategic initiatives.