Purchasing Manager

VELEZ VENTURES INC

Is currently looking for:

PURCHASING MANAGER

Job Purpose

The primary objective is to optimize commercial terms, secure supply chain continuity for critical academic and medical operations, enforce rigorous regulatory compliance, and lead a high-performing procurement team.

1. Vendor Management & Compliance

• KRA Objective: Establish a resilient, highly compliant vendor network that meets institutional requirements across both educational and medical sectors.

Core Responsibilities:

• Oversee the end-to-end accreditation process for all new suppliers.
• Conduct annual performance evaluations for key partners focusing on delivery accuracy, quality, and pricing stability.

Key Performance Indicators (KPIs):

• Vendor Compliance Rate: Maintain a minimum 95% compliance rate across all accredited suppliers (encompassing business legalities, delivery timelines, and item specifications).

1. Strategic Cost Optimization

• KRA Objective: Minimize institutional spend through advanced commercial negotiation, bulk consolidation, and life-cycle cost analysis without compromising quality.

Core Responsibilities:

• Leverage total purchasing volume across all entities to negotiate optimal tier-pricing and extended payment terms.
• Identify and eliminate cost leakages in recurring service contracts and high-volume consumable categories.

Key Performance Indicators (KPIs):

• Annual Cost Savings: Deliver a measurable 5% to 10% reduction in total addressable spend year-over-year.

1. Cycle Time & Workflow Efficiency

• KRA Objective: Streamline internal requisition pipelines to ensure academic departments, laboratories, and facilities receive assets promptly.

Core Responsibilities:

• Optimize the end-to-end Purchase Order (PO) workflow from requisition receipt to final issuance.
• Implement strict tracking systems to catch bottlenecks between departmental requests and purchasing outputs.

Key Performance Indicators (KPIs):

• PO Processing Cycle Time: Maintain an average turnaround time of 48 hours or less for standard purchase order processing and issuance.

• Lead complex negotiations for high-value contracts, capital equipment investments (e.g., medical devices, laboratory hardware), and service agreements.
• Draft, review, and execute legally binding service level agreements (SLAs) and supply contracts in partnership with the legal team.
• Mitigate supply chain risk by executing dual-sourcing or multi-sourcing frameworks for mission-critical institutional items.

• Collaborate quarterly with Academic Deans, Department Heads, and Hospital Administrators to forecast material demands, project timelines, and budgetary boundaries.
• Act as the primary escalation point for critical supply bottlenecks, severe delivery delays, or vendor disputes.

• Directly manage, train, and mentor the existing team architecture: Purchasing Supervisor, Purchasing Associate, and Purchasing Assistant.
• Establish clear balance-of-work protocols within the team to effectively manage the distinct demands of both the School and Hospital divisions.

Qualifications & Personnel Specifications

• Required: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Finance, or a highly related discipline.
• Preferred: Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM), or equivalent professional supply chain certifications.

• Required: Minimum of 5–7 years of total experience within corporate procurement, purchasing, or strategic sourcing.
• Leadership Track: At least 3 years in a definitive leadership or managerial capacity supervising a structured procurement team.
• Domain Expertise: Documented experience managing procurement portfolios within Higher Education (Schools) or Healthcare/Clinical operations (Hospitals). Dual exposure to both fields is considered a premium asset.

• Advanced proficiency in Contract Law, commercial negotiation tactics, and international sourcing/importation procedures.
• High-level analytical capacity (expert-level Microsoft Excel or data analytics toolkit usage is mandatory for tracking departmental KPIs).
• Impeccable ethical standards, with a clean track record regarding corporate governance, anti-kickback policies, and vendor neutrality.