Executive Assistant

Working Hours: Part-time (with potential to expand into full-time)

Job Description:

We are seeking an Executive Assistant to support the founders with day-to-day administrative coordination, scheduling, communication management, and recurring operational tasks.

This role is designed to remove smaller but high-frequency tasks that interrupt the founders’ workflow and focus. The ideal candidate should be highly organized, responsive, detail-oriented, and comfortable handling ongoing executive support responsibilities with minimal oversight.

The role will primarily focus on inbox management, calendar coordination, meeting scheduling, team follow-ups, presentation support, and general administrative execution. This is not a heavy operations or analytical role. The ideal hire should excel at organization, communication, reliability, and follow-through.

Strong Google Slides and presentation formatting ability is important, as this role will also support deck preparation and presentation coordination.

Key Responsibilities:

• Manage calendars, scheduling, and meeting coordination for the founders
• Coordinate meetings, follow-ups, and scheduling across internal and external stakeholders
• Assist with inbox organization and email management
• Support recurring administrative and operational tasks
• Help maintain organized workflows and task follow-through

• Coordinate across team members to ensure tasks, meetings, and deliverables remain aligned
• Follow up on action items and scheduling needs
• Support communication flow between founders and team members
• Help reduce operational bottlenecks through proactive coordination

• Build, format, and update presentations using Google Slides
• Assist with presentation organization, formatting consistency, and visual cleanup
• Support preparation of decks, meeting materials, and internal documents
• Maintain organized documentation and shared resources

• Help prioritize and organize recurring operational tasks
• Maintain accurate records, notes, and scheduling visibility
• Support lightweight project coordination and administrative follow-through
• Assist with general virtual assistant responsibilities as needed

Qualifications:

• 2+ years of executive assistant, virtual assistant, or administrative support experience
• Experience supporting founders, executives, or small business leadership teams
• Strong calendar management, scheduling, and inbox coordination experience
• Experience coordinating meetings, follow-ups, and team communication
• Experience supporting founder-led or fast-growing consumer brands
• Strong proficiency with Google Slides and presentation formatting
• Strong written communication and organizational skills
• High attention to detail and strong follow-through
• Ability to manage multiple recurring tasks simultaneously
• Comfortable working independently in a remote environment
• Strong responsiveness and reliability in day-to-day communication

• Experience using productivity and task management tools such as Asana, ClickUp, or similar platforms
• Familiarity with lightweight project coordination workflows
• Experience formatting client-facing presentations or internal business materials