Fleet Administrator

Job description

This role requires strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving.

Key Responsibilities:

Fleet Management Administration:

• Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
• Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
• Coordinate repairs and inspections with internal and external service providers.

Documentation & Compliance:

• Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
• Assist with audits, ensuring all documentation is available for inspection.
• Ensure that fleet vehicles meet all safety and environmental regulations.

Fleet Reporting & Data Management:

• Prepare and maintain reports related to fleet performance, maintenance, and costs.
• Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
• Provide regular updates to management on fleet status and operational needs.

Fleet Coordination:

• Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
• Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
• Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.

Cost Management:

• Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
• Recommend ways to improve cost efficiency within the fleet.
• Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.

Claims Processing:

• Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
• Verify claim documentation, including bills of lading, incident reports, and photographs.
• Ensure accurate data entry into the claims management system.

Investigation and Analysis:

• Conduct thorough investigations into claims to determine liability and validity.
• Collaborate with internal teams, drivers, and external partners to gather required information.
• Analyze root causes of recurring issues and recommend preventive measures.

Key Competencies:

• Detail-oriented with a focus on accuracy and efficiency.
• Strong problem-solving abilities and proactive attitude.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills for liaising with drivers, service providers, and internal teams.

• College graduate preferably in a program in Logistics/Operations
• At least 2 year(s) of working experience in the related field.
• Must be keen in coordinating, scheduling and routing of truck fleet
• Preferably with experience in Logistics/E-Commerce operations

Pay: Php18,000.00 - Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Pay raise

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay
• Performance bonus