Executive Assistant - 33k + 2k Allowances, Hybrid Office/WFH

EXECUTIVE ASSISTANT - 33K + 2K ALLOWANCES, HYBRID OFFICE/WFH

Salary Rate: PHP 33,000 plus 2k in allowances

Benefits: Upon regularization: HMO, 7 days of Service Incentive Leave, 3 days Sick Leave, Longevity Pay

Salary Increase: Salary Increase upon regularization, annual raises based on performance appraisals.

Process Ninjas is looking for an experienced Executive Assistant to work closely with the Senior Vice President and other senior officials of a SaaS company.

Candidates will be trained on the operations, but we are looking for people with solid organizational skills and ability to manage multiple tasks through the day.

Hybrid Work Setup: This position is open for 2 days office, 3 days work from home for qualified candidates who can meet hardware and home workspace requirements.

Operating Hours: Daytime in the US, overnight in the Philippines.

Examples of What You'll Do:

• Manage and maintain the SVP of Revenue’s calendar — including meeting scheduling, internal and external coordination
• Proactively flag conflicts, overlaps, or time crunches
• Send daily or weekly reminders for upcoming meetings, deadlines, or prep
• Provide a monthly outlook that includes key renewals, deadlines, and follow ups
• Help prep agendas or notes for high-priority meetings

• Track follow-ups in the SVP of Revenue’s inbox and surface what needs attention
• Help translate key emails into an organized to-do list or action plan
• Manage internal and external scheduling requests via email and calendar
• Help keep email inbox organized

• Support the SVP of Revenue with prep for customer success and internal leadership meetings
• Keep Notion dashboards and trackers up to date with tasks, notes, and meeting outcomes
• Follow up on outstanding action items or incomplete tasks

• Assist with various ad hoc administrative tasks across the team
• Support our EA and others on the leadership team with light project coordination, scheduling, or HR-related tasks
• Perform data entry, organize digital files, and maintain internal documentation

• Prior experience as an Executive Assistant (especially in a remote or tech/startupenvironment)
• Exceptionally organized with strong attention to detail
• Ability to multitask and manage competing priorities calmly and efficiently
• Strong written communication and follow-through skills
• Comfortable asking questions and taking initiative when something’s unclear
• Tech-savvy and fluent in:
• Google Workspace (Gmail, Docs, Sheets, Calendar)
• Slack
• Notion
• Ramp (a plus, not required)
• Chat GPT

Work From Home Qualifications - Agents who wish to work from home in our hybrid working arrangement must meet our project requirements and be validated by management as fit to work from home. Agents must have:

• Private working space with no external noise that can be heard during calls - traffic, neighborhood noise, roosters or other animals.
• Minimum 50mbps high-speed internet, post-paid connections only
• Personal computer with minimum system requirements
• Second monitor (may be purchased after hiring)

• We value each other - we believe in people, everyone has strength.
• We focus on quality - the caliber of our service is our brand.
• We adapt to change - we are always open to trying new things.
• We are proactive - when sharing challenges, we’re ready with solutions.
• We are responsive - we make every effort to ensure speedy communication.
• We collaborate - our growth comes from sharing ideas freely and creatively.
• We foster growth - our clients, our colleagues, and our partners benefit from us.