Executive Assistant to the president - (ZR_24732_JOB)

This a Full Remote job, the offer is available from: Philippines

This is a remote position.

Full time

JOB PURPOSE: Why does the role exist?

The Executive Assistant (EA) to the President is a pivotal member of the Business Services

Team, acting as a trusted strategic partner to ensure the President can operate at the

highest level of focus, impact, and efficiency. This role is dedicated to creating space for

the President by proactively managing time, access, and information flow—removing

friction, minimizing distractions, and enabling concentration on the firm's most critical

priorities.

Functioning as a communications liaison and workflow optimizer, the EA coordinates

complex calendars, supports project execution, and upholds clarity and momentum

across multiple workstreams. The role also includes comprehensive personal assistant

responsibilities, such as managing personal appointments, travel, logistics, and

responsiveness, and professionalism.

With strong judgment, emotional intelligence, and impeccable organizational skills, the EA

will help balance the President’s professional and personal priorities, protect strategic

bandwidth, and contribute meaningfully to WealthCo’s culture and operational excellence.

Strategic Partnership & Business Enablement

• Partner closely to advance WealthCo’s mission, vision, growth strategy, and firm-

• Support national scalability by understanding business needs and helping

• Anticipate executive needs and proactively identify operational opportunities or

friction points that require action.

• Own and manage executive inboxes: triage emails, prioritize, draft responses and

• Maintain dynamic calendars across time zones, coordinate meetings, resolve

conflicts, and prepare agendas, materials, logistics, prep materials and follow-ups

through collaboration and coordination with the head office Business Services

• Serve as the primary point of contact for scheduling, ensuring efficient use of

executive time and alignment with strategic goals.

• Track and manage deadlines, key initiatives, and deliverables across multiple

• Maintain action logs from executive meetings and ensure timely follow-through.
• Assist in drafting executive reports, updates, and communications for both internal

• Support or lead special assignments and strategic projects, establishing clear

objectives and managing execution through completion.

• Coordinate comprehensive travel arrangements: flights, accommodations, car

bookings, and itineraries, if required, through the head office Business Services

• Prepare detailed travel briefs, confirmations, and expense reconciliation using

required systems and applications.

• Manage the digital filing ecosystem (e.g., SharePoint, Teams, CRM, HUMI, My90),

• Maintain accurate, up-to-date records, correspondence, and document libraries.

• Navigate shifting priorities with ease; manage both recurring and ad hoc

• Demonstrate strong time management and problem-solving skills in high-paced,

dynamic environments.

• Actively seek opportunities to expand professional skills and knowledge.
• Uphold and model WealthCo’s core values in all interactions, contributing to a

positive, aligned, and high-performing culture.

• Provide discreet and proactive personal assistance to the executive, including

coordination of personal appointments, household scheduling, family-related

• Assist with time management and work-life balance by anticipating needs related

• Coordinate personal travel (e.g., vacations, family travel, special events),

reservations, and gift purchasing, ensuring attention to personal preferences and

• Manage executive memberships, subscriptions, and key dates (e.g., birthdays,

• Serve as a trusted liaison for select personal contacts or family members,

managing communications and logistics with care and confidentiality.

• Thrives in a fast-paced, high-demand environment, confidently juggling multiple

• Team player with the ability to delegate to the in office BS team.
• Proactive and forward-thinking, anticipates needs, flag risks early, and take initiative to

• A natural problem-solver and process improver, constantly seeking ways to streamline

workflows and enhance efficiency. Self disciplined and able to demonstrate a high

• Exceptionally organized, system-driven, and adaptable—able to shift gears quickly

• Excellent Communicator - with clarity, professionalism, and emotional intelligence

• Exercises sound judgment and discretion when navigating confidential matters and

high-stakes situations.

• Proven success supporting a C-suite executive, ideally in professional services, for a

• Exceptionally digitally enabled.
• Exceptional Microsoft Office computer skills (Word, Excel, PowerPoint, Outlook and

• Excellent writing, editing, and presentation preparation skills.
• Experience at proofreading and editing documentation.

This offer from "BruntWork" has been enriched by Jobgether.com and got a 72% flex score.