Accounting Associate

ACCOUNTING ASSOCIATE

Job Summary:

The Accounting Associate is responsible for the efficient and accurate handling of both accounts payable and accounts receivable functions. This role also provides accounting support for the organization’s client in a Foundation, ensuring compliance with financial policies, proper documentation, and timely reporting of transactions.

Duties and Responsibilities:

Accounts Payable:

• Process and monitor all accounts payable transactions in a timely and accurate manner.
• Ensure all Requests for Payment (RFPs) are properly approved and supported with complete documentation.
• Prepare and process Accounts Payable Vouchers (APVs) in the accounting system.
• Monitor due dates and ensure timely payment of recurring expenses and obligations.
• Maintain accurate and organized records of all payable transactions for audit purposes.
• Prepare and issue Certificates of Creditable Withholding Tax (BIR Form 2307) to suppliers.

Accounts Receivable:

• Prepare and issue billing statements and invoices to clients.
• Monitor and track collections, ensuring timely receipt of payments.
• Reconcile accounts receivable balances and investigate discrepancies.
• Coordinate with clients regarding outstanding balances and payment concerns.
• Record and apply payments accurately in the accounting system.

Foundation / Client Support:

• Provide accounting and administrative support for the organization’s Foundation client.
• Assist in the monitoring and documentation of Foundation-related funds, donations, and disbursements.
• Ensure proper recording and reporting of Foundation transactions in compliance with internal policies and regulatory requirements.
• Maintain organized and audit-ready records for all Foundation-related financial activities.

General Accounting Support:

• Assist in the monitoring of cash flow related to payables and receivables.
• Support month-end closing activities and preparation of financial reports.
• Maintain complete and organized financial records.
• Perform other accounting and administrative tasks as assigned by the Accounting Manager.

Qualifications:

• Bachelor’s degree in Accountancy, Accounting Technology, or any related field.
• Open to fresh graduates; relevant internship experience is an advantage.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office applications (particularly Excel).
• Experience with accounting systems (e.g., Acumatica) is an advantage but not required.
• Good communication and interpersonal skills.