Admin Supervisor

Job Description:

You will also help oversee office compliance and coordinate with the building administration regarding maintenance, repairs, and workplace improvements to support the well-being of all employees. This position reports directly to the HR/Admin Manager and plays a key role in maintaining an organized, safe, and productive office environment.

Location: 2251 IT Hub, Chino Roces Ave, Makati City.

Qualifications:

• Bachelor’s Degree in Business Administration, Human Resources, or any related field
• At least 4-5 years experience as an Admin Supervisor
• Must have knowledge in Government Compliances.
• Knowledgeable in PEZA and OSH compliance is a plus.
• Strong organizational and multitasking skills; able to handle a team.
• Good English communication skills, both written and verbal
• Proficient in Google Workspace (Docs, Sheets, Slides, etc.)
• Willing to work onsite in Makati
• Willing to work on flexible schedules, including holidays, weekends, and day, mid, or night shifts

Key Responsibilities and Duties:

• Supervise and delegate tasks to administrative staff to ensure efficient and accurate completion of work
• Oversee day-to-day office operations to maintain a smooth, organized, and compliant workplace
• Manage office facilities, supplies, equipment, and safety standards
• Organize and schedule meetings and appointments, including preparation of minutes when required
• Act as the primary point of contact for internal and external clients, vendors, and government offices
• Handle internal and external communications, including phone calls and correspondence
• Monitor and process government compliance requirements such as:
• Business Permits
• PEZA Office Permits
• PEZA Farm-In and Farm-Out
• General Information Sheet (GIS) filings
• DOLE OSH Compliance
• Oversee end-to-end visa processing for foreign nationals, including tourist visas, 9G working visas, visa downgrades, extensions, and DOLE Alien Employment Permits.
• Prepare and distribute administrative reports and official communications.
• Develop, implement, and maintain office policies, procedures, and filing systems.
• Manage business travel arrangements including hotel bookings, transportation, dinner reservations, and expense reconciliation.
• Provide administrative support during audits, compliance checks, and special projects.
• Coordinate with administrative officers and departments in Makati and other company locations.

Benefits:

• HMO Coverage
• Life Insurance
• Skill Allowances
• Punctuality Incentives
• Yearly Performance-Based Increase
• Monthly Celebrations
• Quarterly Engagement Activities

Recruitment Process:

1. Initial Interview with HR Supervisor
2. Final Panel Interview with President and BSD Manager