Accounting Assistant

Onsite work

Duties and Responsibilities:

Record Keeping and Documentation:

• Maintain and update financial records, both digital and physical, including invoices, receipts, and ledgers.
• Reconcile invoices with departmental billings, identify discrepancies, and ensure accurate filing.
• Create, update, and review expense reports, including employee reimbursements.
• Input financial data, including bank deposits, into the company accounting system.
• Issue invoices to customers based on services rendered and/or goods sold.
• Monitor and reconcile financial records, ensuring invoices match received items or services.

Transaction Processing:

• Process accounts payable and receivable transactions, including payment tracking.
• Manage bank deposits, fund transfers, and disbursements as needed.
• Enter, code, and track financial transactions by project or job in the accounting system.
• Process payments, manage invoices, and communicate with clients and vendors via phone, email, or in person.

Financial Reporting:

• Assist in preparing monthly, quarterly, and annual financial reports.
• Support the preparation of budgets and forecasts.
• Conduct bank and account reconciliations, ensuring all transactions are accurate.

Compliance:

• Ensure compliance with tax regulations, including filing and remitting payments.
• Assist in preparing documents and participating in quarterly and annual audits.

Administrative Support:

• Support the payroll process by providing necessary data.
• Provide support to the Accounting Head, Accountant, Purchaser, Consultant, and respond to internal and external financial inquiries.
• Perform fieldwork tasks such as paying at banks, encashing checks, paying bills, visiting government offices, and canvassing supplies.
• Clean work surroundings.
• Perform other related duties as assigned.

Required ability and qualification:

• Bachelor's degree in Accounting, Finance, or a related field.
• At least 2 Year(s) of working experience in the related field but fresh graduates are welcome to apply
• Has working knowledge about ISO disciplines on QMS 9001 and ISMS 27001
• Proficiency in accounting software
• Experience with bookkeeping practices
• Knowledge of accounting principles and terminology
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Excellent communication and teamwork skills.
• Onsite work at Unit 606 Keppel bldg., Cebu City