HR Administrator

Job Description

THE OPPORTUNITY

Our partner, a leading provider of integrated health, medical, and employment services, headquartered in Melbourne, is growing their team and looking for an HR Administrator! The team is part of a wider global group operating across Australia, US, Canada, and the UK, supporting the delivery of over 2–3 million medical assessments and case management services annually.

As an HR Administrator, you'll play a vital role in providing administration support services to the HR team, enabling the efficient and effective delivery of recruitment and people solutions. You will be working closely with both the Manila and Australian counterparts.

This position requires full onsite presence during the onboarding week, and will follow a hybrid model of 1x a week onsite or less, depending on the performance. Standard working hours will align with AU business hours, from 6:00 AM to 3:00 PM Philippine time.

• Manage daily processing of Clever forms to update employee records in payroll and HR systems.
• Update templates, create instruction manuals, and provide training for HR systems and database management.
• Assist users with queries and troubleshooting across HRIS platforms.
• Handle the HR inbox, respond to queries, and prepare documents such as employment confirmations and service statements.
• Oversee end-to-end management of Livestorm webinars, including registration, presenter support, and live delivery.
• Support the preparation of reports and provide administrative assistance to HR Business Partners and Managers.
• Prepare contracts and variations, create position numbers, and set up payroll profiles for new employees.
• Create and manage electronic personnel files to ensure accurate and up-to-date records.
• Manage the WHS inbox, update safety registers and databases, and conduct site safety and equipment reviews.
• Support incident reviews, check-in surveys, psychosocial safety strategy, and the development of safe work practices.

• Bachelor’s degree in human resources, business administration, or a related field.
• At least 3+ years of experience in HR operations support, ideally in an Australian setting.
• Background in HRIS, HR data analysis, and HR reporting is essential.
• Familiarity with AU Workplace Health and Safety standards is a plus.
• Excellent written and verbal English communication skills.
• Advanced skill set across MS Office.
• Strong attention to detail and accurate data entry skills
• Exceptional organisation and time management
• Proactive problem-solving abilities and effective time management.

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, Thailand, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.

#LI-JM1