Senior Executive Assistant
- 100% Remote | ? Full-Time | ? Executive Support
- Application Instructions (Please Read Before Applying)
To be considered for this position, applicants must submit their application via email.
Please send the following to:
- ••••@hireremoteraven.com
- Updated Resume (PDF format only)
- Updated LinkedIn Profile
- Resume must be comprehensive and written in English
Subject Line Format
Jobstreet Applicant | Senior Executive Assistant | Complete Name
Please note:
- Applications submitted through JobStreet only will not be entertained.
- Only applications received via email using the required subject line will be considered.
- Resumes must be submitted in PDF format.
- Only shortlisted candidates will be contacted.
Senior Executive Assistant (Remote)
About the Role
We are looking for a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional organizational skills, sound judgment, strong communication abilities, and the confidence to work independently in a fast-paced remote environment.
The ideal candidate is someone who anticipates needs before being asked, manages multiple priorities with ease, and handles confidential information with professionalism and discretion. You will play a critical role in keeping executive operations running smoothly through effective calendar management, meeting coordination, document preparation, travel planning, and project administration.
Key Responsibilities
Executive & Administrative Support- Manage executive email inboxes by organizing, prioritizing, and responding to communications.
- Draft professional correspondence and follow up on important action items.
- Coordinate calendars, meetings, appointments, and executive schedules across multiple stakeholders and time zones.
- Resolve scheduling conflicts and ensure executives are prepared for upcoming meetings and commitments.
- Handle a variety of administrative tasks while maintaining strict confidentiality.
- Attend meetings as required and prepare detailed Minutes of Meeting (MOM).
- Capture key decisions, action items, and deadlines.
- Distribute meeting notes promptly to stakeholders.
- Monitor follow-up tasks and ensure commitments are completed.
- Create and maintain reports, trackers, and spreadsheets using Microsoft Excel.
- Prepare professional documents using Microsoft Word.
- Utilize Microsoft Outlook, Excel, Word, and PowerPoint to support daily executive operations.
- Maintain organized documentation and digital filing systems.
- Create polished presentation decks using PowerPoint, Google Slides, or Canva.
- Format executive presentations for internal and external meetings.
- Update presentations based on feedback while maintaining a professional standard.
- Arrange domestic and international travel including flights, accommodations, transportation, and itineraries.
- Coordinate travel schedules and manage last-minute changes when necessary.
- Prepare detailed travel documentation for executives.
- Maintain project tracking systems using Monday.com or similar platforms.
- Manage document workflows and electronic signatures through PandaDoc or comparable software.
- Organize files, documentation, and executive records to ensure easy retrieval and accuracy.
- Communicate professionally with internal teams, clients, and external partners.
- Join occasional calls to provide administrative support, note-taking, and coordination.
- Maintain excellent communication while representing executive leadership.
- Anticipate executive needs and proactively address potential issues.
- Identify opportunities to improve processes and operational efficiency.
- Exercise sound judgment when prioritizing work and making decisions within assigned responsibilities.
- Maintain complete confidentiality when handling sensitive business information.
Qualifications
Required- Proven experience as a Senior Executive Assistant, Executive Assistant, or in a senior-level executive support role.
- Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
- Excellent written and verbal English communication skills.
- Strong organizational and time management abilities.
- Experience creating professional presentations using PowerPoint, Google Slides, or Canva.
- Experience using project management platforms such as Monday.com or similar.
- Familiarity with document workflow software such as PandaDoc or willingness to learn quickly.
- Ability to manage multiple priorities independently.
- Exceptional attention to detail.
- Demonstrated professionalism, discretion, and confidentiality.
- Comfortable working remotely with minimal supervision.
- Experience supporting founders, C-level executives, or senior leadership teams.
- Experience coordinating complex domestic and international travel.
- Experience taking professional meeting minutes and tracking action items.
- Background supporting executives in fast-paced, high-growth business environments.
Software & Tools
Experience with the following is highly preferred:
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Microsoft PowerPoint
- Google Workspace
- Monday.com
- PandaDoc
- Canva
- Google Slides
What We're Looking For
The ideal candidate:
- Thinks several steps ahead and anticipates executive needs.
- Is highly organized, dependable, and proactive.
- Produces polished documents, reports, and executive presentations.
- Handles confidential information with complete professionalism.
- Takes ownership of responsibilities with minimal supervision.
- Communicates clearly and confidently with internal and external stakeholders.
- Remains calm under pressure while managing changing priorities.
- Thrives in a fast-paced executive support environment.
- 100% Remote Work
- Full-Time Opportunity
- Long-term Career Growth
- Work closely with executive leadership
- Dynamic and collaborative remote environment
- Opportunity to make a meaningful impact across business operations
How to Apply
Interested applicants must send their application via email to:
- ••••@hireremoteraven.com
- Updated Resume (PDF format only)
- Updated LinkedIn Profile
Subject Line
Jobstreet Applicant | Senior Executive Assistant | Complete Name
Applications submitted through JobStreet only will not be entertained. Only applications received via email using the required subject line will be considered. Resumes must be submitted in PDF format. Only shortlisted candidates will be contacted.
Please Note:This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.
- Data Privacy Statement
- Interview Notice
Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.
- Application Update
Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.
If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.
Thank you for considering Remote Raven, and we wish you all the best in your job search.