Admin Staff/ Liaison

SUMMARY

We are seeking a dependable and organized Admin Staff/ Liaison member to support our day-to-day administrative operations. The role is crucial in maintaining smooth office workflow, coordinating documentation, and assisting both internal teams and external stakeholders in a timely and professional manner.

The ideal candidate is trustworthy, detail-oriented, and possesses excellent communication and time management skills.

1. Handles incoming calls, emails, and general office correspondence.
2. Maintains and organizes office files, records, and documents—both physical and digital.
3. Prepares and processes invoices, delivery notes, and other logistics documentation.
4. Coordinates with the warehouse and logistics team on dispatch schedules and stock movement.
5. Monitors and manages office supplies and place orders when necessary.
6. Assists in basic bookkeeping and petty cash handling under supervision.
7. Welcomes visitors and direct them appropriately.
8. Supports management in data entry, reporting, and administrative tasks.
9. Ensures the office environment is clean, orderly, and well-maintained.
10. Acts as a messenger between the company and external stakeholders, including clients, banks, and government agencies
11. Handles bank-related tasks such as deposits, withdrawals, encashments, and other financial errands.
12. Submits and collects official documents, contracts, permits, or invoices as required.
13. Maintains accurate records of payments received and documents delivered.
14. Ensures timely delivery of all messages and packages.
15. Coordinates with internal departments to support operational and financial functions.
16. Represents the company in a professional and courteous manner at all times.

1. Updates job knowledge by participating in training opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
2. Maintains customer confidence by observing the Data Privacy Act.
3. Assures accountability is maintained at all times.
4. Performs related duties and responsibilities, or ad-hoc tasks, as may be assigned and requested by the immediate superior due to business exigencies.

• Must have a Bachelor degree in any business-related course, e.g. Marketing, Management, Financial Management, Communication Management
• Proven experience in administrative or clerical roles.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Familiarity with logistics or distribution industry processes is an advantage.
• Familiarity with basic financial transactions and bank procedures.
• Strong sense of responsibility, integrity, and confidentiality.
• Good interpersonal and communication skills.
• Ability to work independently and manage multiple errands effectively.
• Knowledge of local routes and government offices.
• Valid driver’s license and reliable mode of transportation (if applicable).
• Willing to drive a motor within the CDO area
• Willing to start immediately