Contract Administrator

Salary: PHP80,000 - PHP100,000/month

Work Schedule: Day Shift | 8:00AM - 5:00PM AU Time

RESPONSIBILITIES:

1. Subcontract & Procurement Management

• Procurement: Initiate and manage the subcontract and supplier procurement process, including raising purchase orders and organizing payments.
• Contract Administration: Assist in the preparation and distribution of required notices, including Extension of Time (EOT), Variation Notices, and Delay Notices.
• Novation: Assist in the novation of Consultant Agreements where relevant for Design & Construct (D&C) projects.
• Dispute Support: Ensure subcontract matters in dispute are escalated and handled in a consultative manner.

1. Financial Reporting & Document Control

• Cost Reporting: Prepare accurate, timely, and up-to-date cost reports in conjunction with the Project Manager.
• Claims Management: Assist with Progress Payment Claim submissions and maintain the Subcontract Trade Package Letting / Procurement Register.
• System Compliance: Setup and manage commercial procedures within Procore and internal systems (e.g., CHEOPS, CrookesNet) to ensure compliance throughout the project duration.
• Handover: Assist in the preparation of all required Handover Documentation.

1. Safety & People Management

• Administrative Support: Participate in required training or workshops and ensure all safety-related documentation for the project is filed correctly.

QUALIFICATIONS:

• Experience: 2–4 years of experience in Contract Administration or Quantity Surveying within the Commercial Fit-out or Construction sector, specifically with AU clients.
• Project Tools: Advanced proficiency in Procore, Bluebeam, and Microsoft Project.
• Office Suite: Intermediate to Advanced skills in Microsoft Excel, Word, and Outlook.
• Logic: Strong understanding of construction sequencing, trade scopes, and financial "take-offs."
• Communication: Superior written English skills for drafting formal contractual correspondence.

• Contractual Knowledge: Familiarity with Australian Standard (AS) Contracts and fundamental Contract Law principles.
• Regulatory Awareness: A working understanding of the Security of Payment Act (SOPA) and the Building Code of Australia (BCA).
• Software: Previous experience with CHEOPS, Aconex, or similar construction ERP systems.