Accounts Payable Associate

The position requires strong attention to detail, organizational skills, and the ability to meet deadlines in a fast-paced environment.

• Receive, review, and verify invoices for accuracy and completeness.
• Match invoices with purchase orders, receiving reports, and supporting documentation.
• Process invoices into the accounting system accurately and on time.
• Prepare and process electronic transfers, checks, wire transfers, and other payment methods.
• Monitor payment schedules to ensure vendors are paid according to agreed terms.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors regarding payment status, invoice issues, and account inquiries.
• Maintain accurate accounts payable records and filing systems.
• Process employee expense reimbursements in accordance with company policies.
• Assist with month-end and year-end closing activities.
• Prepare accounts payable aging reports and other financial reports as requested.
• Ensure compliance with internal controls, company policies, and applicable accounting regulations.
• Support internal and external audits by providing required documentation.
• Maintain confidentiality of financial information.
• Collaborate with purchasing, receiving, finance, and other departments to resolve invoice and payment issues.
• Identify opportunities to improve accounts payable processes and efficiency.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Associate degree with relevant work experience may also be considered.

• 1–3 years of experience in accounts payable, accounting, or finance.
• Experience with ERP or accounting software is preferred.