Executive Assistant to the CEO

Executive Assistant to the CEO

Employment Type: Full-Time

About the Role

Executive Assistant to ensure seamless execution of priorities. The ideal candidate is a strong communicator, discreet, reliable, and capable of managing multiple responsibilities with professionalism.

• Manage the CEO’s daily calendar and schedule, in coordination with the Sr. Executive Assistant.
• Ensure appointments are properly arranged, confirmed, and prioritized.
• Provide the CEO with daily briefings and ensure readiness for all meetings and commitments.
• Anticipate conflicts and proactively provide solutions.

• Attend to the CEO’s daily needs such as coffee, meals, and on-hand assistance during office hours.
• Support CEO during internal and external engagements as needed.

• Handle and process CEO reimbursements, credit card payments, and expense reports.
• Maintain a well-organized filing system for administrative and financial documents.

• Assist in coordinating executive-level meetings, including meal arrangements, coffee service, agenda preparation, and briefing material development.
• Ensure meeting rooms are properly set up and equipped.

• Maintain and oversee the CEO’s corporate and personal documents, both physical and digital, ensuring secure, systematic, and accurate record-keeping.
• Assist in the management and improvement of the document repository.

• Maintain the CEO’s workspace to ensure it is organized, well-stocked, and conducive to productivity.
• Coordinate with internal teams such as Office Admin, HR, and Facilities for operational or maintenance concerns affecting the CEO’s work environment.
• Assist in ensuring overall office orderliness and readiness for executive-level activities.

• Assist in coordinating domestic and international travel arrangements—including flights, accommodations, transport, and itineraries—in close coordination with the Sr. Executive Assistant.
• Ensure travel documents and schedules are complete, accurate, and prepared well in advance.

• Support the planning, coordination, and execution of CEO-led or executive-level events, meetings, and engagements.
• Prepare materials, kits, gifts, and logistics required for various functions.

• Manage sensitive information with utmost discretion and professionalism.
• Build and maintain strong relationships with internal stakeholders, business partners, and external contacts to facilitate the CEO’s priorities.
• Serve as a trusted representative of the CEO when interacting with teams and partners.

• Coordinate with vendors and suppliers regarding purchases, service requests, quotations, and deliveries related to CEO or office needs.