Administrative Assistant to the CEO

As an Administrative Assistant to the CEO, you will play a crucial role in helping the CEO stay focused on their priorities by handling a variety of responsibilities, from organizing schedules to managing communication and other administrative functions.

If you are a proactive individual with strong attention to details, and a passion in supporting people with their work, then we would love to meet you!

Duties and Responsibilities:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Process company/business permits, licenses, and/or documents
• Handling administrative requests and queries from the CEO
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Qualifications:

• Minimum of 5 years of proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) or equivalent software
• Excellent Organizational Skills and has the ability to prioritize and manage multiple tasks
• Strong Attention to detail and Problem Solving skills
• Excellent written and verbal communication skills
• Experience in Bookkeeping
• A team player who has profound decision making skills
• Someone who is comfortable in collaborative work as you will be supporting the CEO and clients on a regular basis