Property Management Assistant (ZR_22690_JOB)

This is a remote position.

Schedule:

• Part-time (20 hours/week minimum), Flexible Schedule

Compensation: Based on experience and hours worked

About the Role:

The ideal candidate is a self-starter with excellent communication skills and experience supporting executives and managing real estate operations.

Key Responsibilities:

• Generate, send, and follow up on invoices in a timely manner
• Track payments and ensure accuracy in financial records

• Ensure prompt and professional responses to tenant inquiries
• Follow up to confirm tenant issues are resolved to satisfaction
• Proactively address tenant concerns through effective communication and collaboration with property managers

• Oversee maintenance requests to ensure timely resolution
• Liaise with contractors to coordinate and verify the quality of repairs
• Track maintenance progress and provide updates to management

• Support in collecting rent and ensuring payment consistency
• Monitor outstanding balances and coordinate follow-up

• Manage email correspondence and scheduling for executive leadership
• Prioritize and delegate tasks, track project progress, and share status reports
• Organize digital files, internal documents, and promotional materials
• Handle miscellaneous administrative duties as directed
• Act as the primary liaison between the executive and external vendors, ensuring professional and efficient communication

Requirements

Qualifications:

• Prior experience as an Executive Assistant required
• Strong understanding of real estate or rental operations (preferred) or Property Management Assistant experience
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Proficient in office tools (Google Workspace, Microsoft Office, project management software)
• Ability to work independently and manage multiple priorities
• Professional, discreet, and capable of handling sensitive information