Executive Assistant (Full-time || Night Shift || Onsite)

Job Overview:

The Executive Assistant will work closely with our Executives to ensure smooth business operations, efficient processes, and exceptional client service.

Key Responsibilities

Administrative and Financial Support:

• Maintain the client's executive team's calendars and appointments.
• Prepare and organize important documents, reports, and presentations.
• Continue assisting in organizing and coordinating meetings, both internal and external.
• Assist with bookkeeping tasks.
• Collect and organize all necessary MPA documents.

CRM and Data Management:

• Maintain and update contact information within the CRM system (Zoho).
• Input data from Multi-Purchase Agreements (MPA) and other documents.
• Generate and manage prospect lists using tools like ZoomInfo.

Client Communication and Scheduling:

• Conduct cold calls to schedule appointments with potential clients.
• Contact Meta leads via phone, email, and text to book consultations.
• Handle incoming office calls with professionalism and excellent communication skills.
• Ensure customer inquiries and concerns are addressed promptly and professionally

• Proven experience in your current role as an executive assistant or similar capacity.
• Software Proficiency: Experience with CRM software, preferably Zoho or similar.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management and attention to detail.
• Technical Skills: Proficient in using various communication tools for calling, emailing, and texting.
• High level of confidentiality and discretion.
• Ability to thrive in a fast-paced, dynamic client environment

This position is ideal for someone who is a self-starter, can manage multiple tasks simultaneously, and is eager to contribute to the success of our team.

Thank you for your dedication and commitment to excellence.

Location: Oakridge Business Park, A.S. Fortuna St., Banilad, Mandaue City