Executive Assistant

About BSA Solutions

A place where the best and brightest minds meet to build a community of successful companies.

You will be working with one of our valued clients based in the Netherlands, a unique software company that helps businesses build AI-boosted enterprise applications using their own No-Code platform. Join us and work with an innovative team based in the Philippines and the Netherlands!

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.
• Grow and develop your career with us through our technical and professional development programs.
• Competitive Salary Package + generous benefits + personalized learning and development.

ABOUT THE ROLE

We seek a dynamic and results-driven Event and Community Coordinator to plan, coordinate, and execute high-impact events that drive brand awareness, and customer engagement. The ideal candidate will have experience organizing industry conferences, webinars, trade shows, and virtual/hybrid events, ensuring alignment with our marketing and sales goals.

RESPONSIBILITIES

• Develop and execute a strategic event roadmap to support brand awareness, lead generation, and customer retention.
• Identify key industry events, trade shows, and networking opportunities aligned with our target audience.
• Collaborate with the marketing and sales teams to define event goals, messaging, and KPIs.
• Research and secure speaking opportunities for company executives at relevant industry events.

• Plan, coordinate, and execute both online and offline events, including webinars, virtual summits, trade shows, and in-person networking events.
• Manage end-to-end event logistics, including venue selection, contract negotiations, vendor coordination, and technology setup.
• Work with internal teams to create compelling event experiences, including branding, content, and engagement strategies.
• Ensure seamless execution, from pre-event planning to on-site management and post-event follow-up.

• Identify and secure strategic sponsorships, partnerships, and co-hosting opportunities.
• Manage relationships with industry influencers, media partners, and event organizers.
• Negotiate contracts with vendors, exhibitors, and sponsors to maximize ROI.

• Track and analyze key event metrics such as attendance, engagement, lead quality, and conversion rates.
• Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.
• Prepare reports and insights to optimize future event strategies.

• Own the planning and execution of events, from lead generation and targeted account lists to coordinating with suppliers, and post-event wrap-up and analytics.
• Contribute to social media and community management by creating content, posting, and driving engagement.
• Collaborate with the marketing team to support broader marketing initiatives.

• Bachelor’s degree in Marketing, Event Management, Business, or a related field.
• 4-5+ years of experience in event marketing or event management.
• Strong project management and organizational skills with the ability to multitask.
• Excellent communication and negotiation skills.
• Experience managing both virtual and in-person events (e.g., expos, webinars, conferences, trade shows).
• Familiarity with event management tools (e.g., Eventbrite, Cvent, Zoom Webinars, ON24) and CRM/marketing automation platforms (e.g., HubSpot, Marketo, Salesforce)
• Ability to analyze data and optimize events based on performance insights.
• Comfortable working in a fast-paced SaaS startup or enterprise environment.