Executive Assistant (with Marketing Experience) | Dayshift & Onsite

• About the Role:

We’re looking for a highly capable Executive Assistant who thrives in a fast-moving environment and can confidently support both executive operations and marketing functions.

This is a true all-rounder EA role—you’ll be the trusted right hand to leadership, managing calendars, coordinating overseas office administration, maintaining critical records, and ensuring day-to-day operations run smoothly. Alongside this, you’ll bring your marketing experience into play by supporting communications, materials, and marketing coordination activities.

• Who We Are

Come join us, and let’s make things happen! ? Grow with GBSS, where your potential meets opportunity.

• What You’ll Be Doing
• Provide high-level executive support including diary management, calendar coordination, appointment scheduling, and meeting coordination.
• Manage overseas office administration including insurance files, records management, business documentation, and compliance requirements.
• Liaise with suppliers, vendors, and external partners to ensure smooth day-to-day operations.
• Maintain and monitor business accreditations, ensuring all records and requirements remain current and compliant.
• Support marketing-related activities including presentations, marketing materials, communications, and general coordination.
• Draft professional emails, reports, correspondence, and track action items to ensure timely completion of deliverables.
• Assist in improving administrative processes while independently managing multiple priorities with professionalism and confidentiality.

• Minimum 7 years of experience as an Executive Assistant in a fast-paced professional environment.
• Must have exposure to marketing-related tasks such as communications, content coordination, presentations, or marketing support.
• Excellent written and spoken English with strong professional communication skills.
• Highly organised with strong time management skills and the ability to handle multiple senior-level priorities.
• Confident in liaising with executives, suppliers, and external stakeholders in a professional manner.
• Strong attention to detail when managing schedules, documentation, and confidential business information.
• Proactive, resourceful, and adaptable, with the ability to support both executive operations and light marketing functions.
• Why Join Us?
• HMO Benefit + free dependent
• Leave accrual upon hiring
• Wellness perks
• Specific client-initiated benefits