Accounting Assistant
ABOUT CHILDREN INTERNATIONAL
Children International Inc., herein referred to as CIM, is based in Manila and is an affiliate of Children International, a global non-profit, headquartered in Kansas City, USA.
Children International (CI) globally delivers child and youth development programming to break the cycle of generational poverty. Through a long-term, customized approach, we serve young people in 10 countries around the world for the first two decades of their lives.By providing access to resources such as education, healthcare and positive role models, along with life skills and job skills they need to become sustainably employed adults, we are empowering our participants to improve their own lives, while transforming their families and communities.
We are in it for the long haul, because we know that the nearly 220,000 children and youth we support around the world deserve a fighting chance.
As a locally registered entity, CIM boasts of a dedicated team of over 100 staff and 200+ volunteers. The organization operates offices and programs that support more than 25,000 young people across different communities in Quezon City, Caloocan, Manila, and Calumpit, Bulacan.
The Accounting Assistant role is a contract‑based position, with a duration from July 1, 2026 (or joining date) until December 31, 2026.
Reports to: Accounting ManagerLocation: Novaliches, Quezon City
Working Schedule: Monday to Friday
KEY ACCOUNTABILITIES/SCOPE
The Accounting Assistant’s primary accountabilities are:
Maintain an efficient and accurate accounting function.
Provide general accounting and financial assistance to the organization’s accounting department, in the specific area assigned to them (bookkeeping, reporting, payroll and taxes, or internal control/audit).
Strictly observe confidentiality and strong ethics with respect to all beneficiary information/financial and other organizational data.
Comply with and ensure adherence to the agency’s policies, safety and security protocols and child safeguarding norms and guidelines by self as well all stakeholders both internal and external.
Promote diversity and inclusion, value other cultures, and demonstrate respect while relating with all organizational constituents irrespective of their race, color, faiths, gender, caste, disabilities, experiences, beliefs and ethnicity.
ROLES AND RESPONSIBILITIES
Bookkeeping
Encode all approved check requests, cash receipts and reclassification adjustments to Sun System.
Assist the Accounting Manager in the preparation of Annual Budgets.
Keep accurate control of physical checks, forms for electronic payments, and other accounting formats.
Payroll and Banking
Prepare and execute the monthly payroll and send payment slips to Agency employees.
Act as bank main point of contact by liaising with the bank’s officials on outstanding issues, if required by the Accounting Manager (otherwise, it is the responsibility of the Accounting Manager).
Support Accounting Manager in keeping adequate control of signatories and permissions in all Agency bank accounts, if so requested.
Asset and Inventory Management
Encodes fixed assets in Sun System and generation of reports.
Support to the Accounting Manager by implementing the Internal Control Schedule approved for the year, which includes performing surprise inventory count of the stocks at the warehouse and random petty cash counts.
Compliance and Statutory Payments and Reports
In Asia, upload online/physical payments for all statutory payouts in a timely fashion.
In Asia, prepare and submit relevant forms for all suppliers / professionals whose taxes were withheld.
Prepare other reports like the monthly withholding taxes (Expanded and Compensation), quarterly income tax return, semestral alphabetical list of suppliers, using relevant electronic payment systems or software
Supervise or facilitate registration of Accounting Books on an annual basis.
In Asia, facilitate documentation support for annual company statutory registrations and other compliances.
In Asia, Supervise or prepare/process tax exemption revalidation documentation as and when required, if applicable.
Bank Reconciliation and Filing
Review the bank reconciliation of the Agency prepared by a third-party consultant or assigned affiliate (sister) agency (if applicable).
File all approved Vendor Authorization and all SUN System journal reports.
Prepare the agency annual compliance certification, if applicable.
File all online payment vouchers.
Audit Support
Assist the external and internal auditors during audit, especially for check vouchers required by them. Accompany the auditor/s during audit visits/interviews to randomly selected beneficiaries.
Attend Auditors’ queries on issues pertaining to payments and providing necessary documents and information when requested upon.
EDUCATION, EXPERIENCE AND KEY SKILLS:
Technical degree in Bookkeeping or General Accounting, with university studies in Accounting, Finance, Business with an emphasis in Accounting, or a related field with a minimum of 2 year experience in the accounting department with relative exposure to reporting, invoicing, data encoding, and check management
Excellent computer skills; experience in accounting software, Microsoft Office Suite
Proficiency with accounting software and experience with a software system implementation is a plus
Good knowledge and application of accounting, cost accounting principles and norms such as Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS) and relevant Local Accounting standards
Good written and verbal communication skills
Good knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations
ATTRIBUTES
Self-motivated and proactive with a high level of compassion, empathy, integrity, and passion to work on complex social causes, especially the cause of children and youth
Actively pursues learning and self-development; seeks feedback; modifies behavior considering right feedback.
Believes in collaboration and teamwork.
In addition to the above, the following are highly desirable in the ideal candidate:
Good interpersonal skills with the proven ability to deal tactfully and build effective relationships with people across levels, both internally and externally.
Has strict attention to detail and accuracy
Ability to multi-task
Travel Requirement: No major travel is required. The Internal Control Assistant is required to visit the field as part of the internal control schedule.