Accounts Payable (Payroll Support)

Experience Level: 3–5 years

Job Summary

We are seeking a detail-oriented and highly organized Accounts Officer to join our finance team. This role is responsible for managing end-to-end accounts payable, supporting accounts receivable functions, assisting with payroll processing, and performing reconciliations across multiple entities.

This is a high-volume, fast-paced role that requires accuracy, accountability, and the ability to meet strict deadlines. The successful candidate will also support weekly payroll operations using Employment Hero and collaborate closely with the accountant to ensure compliance and efficiency in all financial processes.

• Process supplier invoices for multiple entities using ApprovalMax
• Verify, match, and accurately record invoices against purchase orders where applicable
• Maintain and update vendor records, including onboarding new suppliers
• Prepare and execute weekly or monthly payment runs
• Monitor payment schedules to ensure timely disbursements
• Perform supplier statement reconciliations and resolve discrepancies
• Act as the primary point of contact for vendor inquiries

• Generate and issue customer invoices and on-charges using Xero
• Assist in monitoring receivables and follow up on outstanding balances as required

• Provide support in weekly payroll processing using Employment Hero
• Assist the accountant with payroll data preparation, validation, and reporting
• Ensure payroll records are accurate and aligned with company policies and compliance requirements

• Download and consolidate toll statements from providers (e.g., Linkt, E-Toll)
• Match toll data with internal records (GPS logs, manifests, or rental agreements)
• Calculate and prepare accurate customer on-charges, including applicable fees
• Issue tax invoices and ensure correct GST application
• Address and resolve customer queries related to toll charges

• Assist with general ledger reconciliations related to AP, AR, and payroll
• Support month-end closing activities as required
• Contribute to process improvements and documentation

• 3–5 years of experience in a similar accounting or finance role
• Strong experience in Accounts Payable and exposure to Accounts Receivable
• Basic payroll experience or exposure to payroll processes is highly preferred
• Experience with cloud-based accounting systems such as Xero and ApprovalMax
• Familiarity with Employment Hero or similar payroll systems is an advantage
• Advanced proficiency in Microsoft Excel
• Strong attention to detail and high level of accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent communication and interpersonal skills
• Proactive, adaptable, and solutions-oriented mindset