Accounts Payable Officer (Onsite)

Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs!

Accounts Payable Officer (Onsite)

Job Description:

Invoice Processing & Payment:

• Receive, review, and process vendor invoices for goods and services provided to the dealership.
• Verify that invoices are correctly coded, match purchase orders, and are within agreed terms.
• Process payments for approved invoices, ensuring that payment schedules align with supplier terms and dealership cash flow.
• Ensure all payments are made in a timely and accurate manner to avoid late fees or disruption of services.

Vendor Relations & Communication:

• Act as the main point of contact for supplier inquiries related to payment status, discrepancies, and account issues.
• Maintain positive working relationships with suppliers to ensure seamless communication and prompt resolution of disputes.
• Coordinate with internal departments (e.g., Parts, Service, Sales) to resolve any discrepancies or issues related to invoices.

Account Reconciliation:

• Reconcile AP sub-ledger to the general ledger on a regular basis.
• Ensure accuracy and completeness of accounts payable records.
• Prepare and distribute AP aging reports to management and finance teams.
• Assist in month-end closing, ensuring all AP transactions are recorded and reconciled appropriately.
• Reconcile AP statements received from vendors, ensuring any missing invoices are followed up properly with the supplier.

Compliance & Reporting:

• Ensure adherence to dealership financial policies and procedures, as well as compliance with tax regulations (e.g., GST).
• Maintain organized and accurate records of all transactions and payments.
• Provide support for external audits, ensuring all AP documentation is readily available and compliant with regulatory standards.

Document Management:

• Ensure all AP documentation, including invoices, receipts, and payment confirmations, are filed and stored according to dealership procedures.
• Keep records up to date for audit purposes.

Qualifications:

• Bachelor's Degree in Accounting, Finance, or any related field.
• 2-3 years of experience in accounts payable or a similar finance-related role, preferably in an automotive dealership environment.
• Experience working in a multi-franchise or multi-location setup is a plus.
• Proficiency in DMS software (e.g. Pentana) preferred or any similar software used in local (Philippine) car dealerships.
• Proficiency in Microsoft Excel and dealership management systems (e.g. Pentana).
• Strong understanding of accounts payable processes and accounting principles.
• High attention to detail and ability to spot discrepancies in financial data.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.