Junior Accounts Payable | Work from Office

We’re Hiring: Junior Accounts Payable!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Attach this together with your updated CV to become a priority applicant!

Schedule: Morning Shift

Job Description:

Reports to: Company Accountant/Chief Financial Officer

• To ensure the efficient, accurate and timely processing of creditors and debtors for the assigned state(s).

• Accounts Payable
• Supplier invoice entry (matching electronically to purchase orders).
• Invoice log entry, monitoring of outstanding invoices and issue of reports to projects
• Monthly supplier statement reconciliations and follow up of overdue invoices.
• Subcontractor payment authority entry
• Weekly prompt payment runs and end of month payment runs.
• Creditors Masterfile details maintenance.
• Subcontractor insurance renewal letters
• Filing to be kept up to date for branches at least weekly
• All of the above require liasing with project and office staff.
• Debtors receipting
• Advise projects on day of receipt of monies
• Prepare bank slips for above branches Banking at ANZ Bank
• Weekly Payroll data entry of timesheets for branch(es)
• General
• Weekly Payroll data entry of timesheets for branch(es)
• Petty cash including the timely payment of claims, raising of reimbursement cheque and reconciliation of the imprest account, if required
• Daily Cheops GL update at end of day
• Assist with data entry all branches when required
• Other matters as directed by Company Accountant

• Integrity
• We always commit when it comes to Safety, Time, Cost and Quality.
• We strive to deliver what we promise.
• In all of our dealings, we are open, honest and fair.
• We aim for transparency and offer open disclosure all round.
• We strive to be trustworthy and reliable.
• Innovation
• With a focus on cost efficiency and added value, we seek the right solution for our clients.
• We embrace opportunities to simplify tasks and streamline processes.
• We continually seek new ways to further our industry and develop our business.
• Technology is our tool to drive certainty, improve efficiency, reduce costs and manage risk.
• Respect
• We are courteous to our stakeholders, respecting their time and dedication.
• We carry out our commitments to all stakeholders in a timely and efficient manner.
• Our communication is courteous and professional.
• We take time to listen and provide support.
• We value the opinions and contributions of our stakeholders to better our business.
• Excellence
• We build safe and harmonious workplaces.
• We always meet the required standards for Safety, Time, Cost and Quality.
• We create solutions to solve problems.
• By planning to be proactive, we avoid unnecessary issues.
• We create opportunities for growth and development.
• We expect our people to comply with policy and procedures.

Qualification and requirements:

• High school diploma or equivalent; an associate or bachelor's degree in accounting or finance is preferred.
• Previous experience in accounts payable or general accounting is desirable but not always required for a junior-level position.
• Knowledge of basic accounting principles and practices.
• Familiarity with accounts payable software or enterprise resource planning (ERP) systems is a plus.
• Proficiency in using spreadsheet software (e.g., Microsoft Excel) for data entry and analysis.
• Strong attention to detail and accuracy in processing invoices and payments.
• Good organizational and time management skills to meet deadlines and handle multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Ability to work independently as well as collaboratively in a team environment.
• Strong problem-solving and analytical abilities.
• Willingness to learn and adapt to changing processes and technologies.

Non-negotiable skills & requirements:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field (or currently working toward completion)
• 1-2 year of experience in Accounts Payable, Finance Administration, or similar accounting support role.
• Basic knowledge of Accounts Payable processes, including:
• Supplier invoice entry and purchase order matching
• Creditor reconciliations and payment runs
• Maintenance of creditor master data
• Exposure to debtors' receipting, banking procedures, and preparation of bank deposit slips.
• Familiarity with payroll data entry, including timesheet processing (weekly payroll exposure preferred).
• Experience in accounting systems/ERPs

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Up to 24 leave credits per year
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.