Executive Secretary

About the Role

The role requires professionalism, confidentiality, and strong organizational and interpersonal skills.

Key Responsibilities

• Manage the Vice President’s schedule, including meetings, appointments, and travel arrangements.
• Screen, prioritize, and respond to calls, emails, and correspondence.
• Prepare, edit, and proofread reports, memos, and presentations.
• Coordinate with other departments, external partners, and stakeholders.
• Maintain an organized filing system and ensure compliance with company policies.
• Handle confidential and sensitive information with the utmost discretion.

• Oversee day-to-day office operations, including procurement of supplies and maintenance of equipment.
• Ensure a professional, clean, and organized work environment.
• Support implementation and maintenance of quality management systems.

• Timely and efficient schedule management
• Accurate and organized document preparation
• Effective internal and external communication
• Smooth coordination of administrative and personnel-related tasks
• Consistent support for office operations and management

• Bachelor’s degree or equivalent.
• Proven experience as an Executive Secretary, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Detail-oriented, results-driven, and adaptable to changing priorities.

Why Join Us

Wallem Philippines Shipping, Inc. values excellence, professionalism, and collaboration. As part of our team, you will have the opportunity to support executive leadership and contribute to the smooth operation of our organization in a dynamic and professional work environment.