Building administrator

Job Description

Essential Job Functions

• Responsible to organize and plan the smooth and effective day-to-day management and operation of the project in accordance with the policies, procedures, and standing orders issued.
• Execute/Implement the Building House Rules and regulations.

• Plan, execute and supervise all facilities management and operations to ensure that the property is well maintained.
• Initiate pro-active maintenance of the facilities, equipment and building improvement in the project.
• Monitor and ensure to maintain the general keep-up of the building through the maintenance team.

• Arrange for and oversee activities of contract service representatives such as Housekeeping, Security, pest control, trash collectors, elevator and genset contractor, and utility service providers.
• Maintain contact with insurance carrier, fire protection, police department, and other agencies having jurisdiction over property to ensure that association is complying with codes and regulations of each agency.

• Key person to interface with the Board of Directors to discuss and report on Property Management matters and resident issues.
• Cultivate and maintain good relationship within the community.

• Assist Board of Directors in carrying out Board and Operations Meetings, Annual Meetings, Unit Owners Meeting and other social activities.
• Record the proceedings of the meeting, prepare and generate the highlights of the Minutes of the Meeting and prepare copies of the Minutes of the Meeting for distribution to Board Members after the meeting.

• Prepare the monthly Property Management’s Report and submit to the Executive Property Manager on a monthly basis per agreed date of submission.

• Confer with the Executive Property manager to review financial status of association and to determine management priorities.
• Supervise and participate in the preparation and analysis of periodic and annual budget and financial statements of the Condominium Association.
• Prepare and implement corrective action plans in response to audit findings both technical and financial and monitors progress.

• Handle the acquisition of various quarterly and annual permits and payments --local government unit.
• Responsible for attending to the government requirements of the building.
• Process permits and licenses, Mayor’s Permit, City Engineering Permits, Plumbing, Fire Safety, Mechanical, etc. in compliance with both National and Local City Ordinances.

• Ensure that the safety and security standards of the building are maintained at all times.

• Make Circular, Memo and other notices as needed.

• Maintain safe-keeping of important Files and documentation of administration.

• At least 3 – 5 Years Experience in the field of Building and Property Management or related industry
• Candidate must possess at least a Bachelor’s/College Degree in Property Development/Real Estate Management, Finance/Accountancy/Banking, Business Studies/Administration/ Management, Engineering (Civil) or equivalent
• Adept in Microsoft applications
• Experience in managing a high-rise building is required.
• Accounting background is an advantage

Work location

CITY OF SAN JUAN, NCR, SECOND DISTRICT

Remarks

Job Purpose

The position is involved in overseeing and coordinating the day-to-day property management, property maintenance activities, housekeeping, security and resident care of the project.

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