Office Admin

Are you highly organized, reliable, and detail-oriented? We’re looking for an Office Admin who will ensure the smooth day-to-day operations of our office.

This role plays a vital part in supporting different departments by handling administrative tasks, maintaining records, managing supplies, and ensuring overall office efficiency.

Responsibilities:

• Manage day-to-day office operations and ensure the workspace is organized, functional, and well-maintained
• Handle office supplies inventory and coordinate purchasing and replenishment
• Monitor and manage office equipment, repairs, and maintenance schedules
• Maintain organized physical and digital filing systems
• Assist in document preparation, routing, and internal documentation processes
• Coordinate with building administration regarding office-related concerns
• Support HR and Finance in administrative requirements (e.g., document collection, routing of forms, filing)
• Monitor office utilities and recurring service subscriptions
• Receive, release, and log incoming and outgoing documents and deliveries
• Assist in coordinating internal meetings, including room setup and logistics
• Ensure compliance with internal administrative processes and documentation standards
• Support management in ad hoc administrative tasks as needed

Qualifications:

• Graduate of Business Administration, Office Management, or any related course
• At least 1 year experience in administrative or office support roles is an advantage
• Strong organizational and time management skills
• High attention to detail and accuracy in documentation
• Proficient in Google Workspace (Docs, Sheets, Drive) and Microsoft Office
• Good communication and coordination skills
• Trustworthy, dependable, and able to handle confidential information
• Proactive and comfortable working in a fast-paced environment

Notes:

• Our office is located in Sampaloc, Manila