Accounting Specialist - Accounts Payable

Job description:

The ideal candidate is a Certified Public Accountant (CPA) with strong analytical skills, attention to detail, and a solid understanding of accounts payable processes.

• Review, verify, and process supplier invoices, purchase orders, receiving reports, and other supporting documents.
• Ensure all invoices are properly authorized and comply with company policies before processing.
• Prepare and process payments through checks, bank transfers, or other approved payment methods.
• Monitor payment due dates to ensure timely settlement of vendor obligations.
• Reconcile vendor statements and resolve invoice discrepancies promptly.
• Maintain accurate and organized accounts payable records.

• Prepare and record journal entries related to accounts payable and accruals.
• Reconcile accounts payable subsidiary ledger with the general ledger.
• Assist in month-end and year-end closing activities.
• Prepare account reconciliations and schedules as required.
• Support the preparation of financial statements and management reports.

• Ensure compliance with Philippine tax regulations related to supplier payments, including withholding taxes and VAT.
• Prepare schedules and supporting documents for tax filings.
• Coordinate with internal and external auditors during audits.
• Ensure accounting records comply with applicable accounting standards and company policies.

• Implement internal controls to safeguard company assets.
• Review accounting transactions for accuracy and completeness.
• Assist in improving accounts payable processes and workflow efficiencies.
• Identify and report financial risks or irregularities.

• Communicate with suppliers regarding payment status and account reconciliation.
• Coordinate with Procurement, Warehouse, and other departments to resolve invoice-related concerns.
• Respond promptly to internal and external inquiries regarding accounts payable transactions.

• Prepare aging reports for accounts payable.
• Generate periodic reports on outstanding liabilities and payment schedules.
• Provide analysis of payable balances and cash requirements.

• Assist in special accounting projects and process improvements.
• Perform other accounting and finance-related duties assigned by Management.

• Certified Public Accountant (CPA) is required.
• Bachelor's Degree in Accountancy.
• At least 1–3 years of relevant experience in Accounts Payable, General Accounting, or Financial Accounting.
• Strong knowledge of Philippine Financial Reporting Standards (PFRS), Philippine taxation, and accounting principles.
• Experience using accounting software or ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or similar) is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• High level of integrity, accuracy, confidentiality, and attention to detail.

Work Location: In person