Accounts Payable Senior Associate (US)

Job Title: Accounts Payable Senior Associate

Work Setup & Schedule: Monday to Friday - 5:00 PM to 2:00 AM

What you’ll be doing:

• Manage the timely and accurate processing of vendor invoices, employee reimbursements, and payment vouchers in accordance with company policies and US accounting standards.
• Own end-to-end payment runs, including preparation, execution using NetSuite and other payment platforms, and distribution of remittance advices.
• Perform two-way and three-way matching (invoice, purchase order, and receiving documents) to validate payment accuracy.
• Process vendor payments and reimbursements while ensuring appropriate approvals, coding, and documentation are in place.
• Maintain receipts and supporting documents for purchases in line with policy and procedural requirements.

• Manage and action the Accounts Payable inbox, responding to vendor and internal stakeholder inquiries regarding invoices and payment status.
• Investigate and resolve invoice discrepancies, pricing variances, and payment issues prior to payment processing.
• Establish and maintain effective working relationships with vendors and internal departments to resolve creditor issues accurately and in a timely manner.
• Monitor Accounts Payable activities to ensure payments are made within agreed trading terms and escalate issues as required.
• Work collaboratively with relevant stakeholders and actively participate in team meetings and team cohesion activities.

• Review and reconcile vendor statements and aging reports, including supplier account reconciliations.
• Support the month-end close process, including AP accruals, cut-off procedures, reconciliations, and month-end reporting.
• Prepare monthly AP reports for finance leadership and support ad-hoc reporting requirements.
• Assist with audit requests by providing required documentation and explanations.
• Support ad-hoc initiatives such as annual 1099 processing and vendor payment term reviews.

• Ensure compliance with internal policies, procedures, work instructions, and applicable legislative or regulatory requirements.
• Maintain accurate, complete, and audit-ready records and documentation, including legally defensible case notes where required.
• Assist with monitoring compliance with AP controls and contribute to process improvements that enhance efficiency and accuracy.
• Support ad-hoc projects related to accounts payable, accounts receivable, general bookkeeping, and operational accounting.
• Perform other duties within the scope of skills, experience, and role requirements to support overall finance and operations objectives.

What will make you a great fit:

Non- Negotiable Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent practical experience).
• 2–3 years of hands-on Accounts Payable experience supporting a US-based company.
• Working knowledge of US GAAP principles related to AP and expense recognition.
• Experience using accounting or ERP systems (e.g., NetSuite, QuickBooks, Sage, or similar).
• Strong proficiency in Microsoft Excel (e.g., data validation, lookups, basic reconciliations).
• Experience in processing high-volume transactional environment

Preferred Qualifications:

• Experience supporting month-end close and AP accruals.
• Familiarity with payment platforms (ACH, wires, bill-pay systems, or virtual cards).
• Experience working in a shared services, outsourcing, or client-service environment.

Core Competencies:

• High attention to detail and accuracy in transactional processing.
• Strong organizational and time-management skills, with the ability to meet deadlines.
• Clear written and verbal communication skills when dealing with vendors and internal teams.
• Ability to work independently while collaborating effectively with remote stakeholders

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances
• Health and wellness benefits
• Vacation and sick leave credits
• Yearly company and employee performance bonuses
• Free meal during office days
• Parent-friendly office
• Training and certifications
• CPD Training Assistance and PRC license renewal reimbursement
• Year-round employee engagement activities