Accounting Clerk

The Accounting Clerk is responsible for assisting in the daily accounting operations of Cabletech through accurate recording, monitoring, and processing of financial transactions. The position supports billing and collection activities, preparation of accounting documents, filing and records management, and encoding of financial data into the accounting system while ensuring accuracy, completeness, and confidentiality of company records.

The job holder contributes to the growth and profitability of Cabletech by providing efficient and accurate accounting and administrative support by being responsible for the following Key Result Areas (KRAs):

• Billing and Collections
• Data Management
• Accounting Documentation
• Records Monitoring and Filing
• Administrative Support

1. Billing and Collections
2. 1 Billing Processing
3. 1.1 Prepare billing statements, invoices, and official receipts accurately and on time.
4. 1.2 Verify completeness and accuracy of billing documents before processing.
5. 1.3 Monitor customer accounts and payment schedules.
6. 1.4 Maintain updated billing and collection records.
7. 2 Collection Monitoring
8. 2.1 Record daily collections and customer payments.
9. 2.2 Prepare collection summaries and reports as required.
10. 2.3 Follow up outstanding balances and overdue accounts.
11. 2.4 Ensure proper documentation of all collection transactions.
12. Data Management
13. 1 Data Encoding
14. 1.1 Encode financial transactions and accounting data into the accounting system accurately.
15. 1.2 Update and maintain accounting databases and records.
16. 1.3 Review encoded data to ensure accuracy and completeness.
17. 2 Records Management
18. 2.1 Organize, file, and maintain accounting documents systematically.
19. 2.2 Ensure confidentiality and security of company financial records.
20. 2.3 Prepare manual Official Receipt (OR) entries with neat and legible handwriting.
21. Accounting Documentation
22. 1 Documentation Preparation
23. 1.1 Prepare accounting documents and supporting schedules.
24. 1.2 Ensure completeness of accounting forms and attachments before submission.
25. 1.3 Assist in preparing financial and accounting reports.
26. 2 Document Control
27. 2.1 Maintain proper documentation and monitoring of accounting transactions.
28. 2.2 Retrieve and provide documents when requested by authorized personnel.
29. Records Monitoring and Filing
30. 1 Records Monitoring
31. 1.1 Monitor and update accounting files and records regularly.
32. 1.2 Ensure accuracy and completeness of filed documents.
33. 2 Filing Management
34. 2.1 Maintain systematic filing of accounting and administrative documents.
35. 2.2 Safeguard important company records from loss or damage.
36. Administrative Support
37. 1. Assist the Accounting Department in daily administrative tasks.
38. 2 Coordinate with other departments regarding billing and payment concerns.
39. 3 Perform photocopying, scanning, and document preparation tasks.
40. 1 Others
41. 1.1 Perform other accounting and administrative duties assigned by the immediate superior from time to time.
42. 1.2 Comply with company policies, procedures, and standards.
43. 1.3 Observe professionalism, integrity, and confidentiality in handling company records and financial information.

QUALIFICATION GUIDES

Education

Graduate of Accounting, Finance, or any related course/field of study/course or its equivalent.

Licensure

Not Required

Experience

Fresh Graduate

Competencies

Proficient in Microsoft Office Applications; Knowledge in billing and collections, data encoding, records management, and basic accounting procedures; Detail-oriented; Organized; Good interpersonal and communication skills; Diligent; Integrity and stress tolerance; Hardworking; Trustworthy; and Team Player.

Special Courses/Training

Those related to accounting, bookkeeping, office administration, computer applications, and other programs related to the development of knowledge, skills, and behaviors aligned with the competencies listed above.

Physical Effort/ Working Conditions

Most of the time spent in an office environment involving prolonged sitting, computer usage, document handling, and filing activities.

Cash/Equipment Handled

Billing documents, official receipts, accounting records, computer, printer, calculator, and other office equipment.