Junior Document Controller

Job Description

General Description

The position provides exposure to core document management systems and processes while contributing to the safe and efficient operations of the company.

Responsibilities:

Base Business/Core Process:

• Perform assigned document control tasks to maintain up-to-date and accurate content in the management system (e.g. P2R Corporate and Rig Page, CoW, iSafety Case, SIRIUS, ARIS, ProArc, Connect, etc.).
• Conduct a thorough assessment of requests such as document revisions and registrations through system investigations, validation, and analysis, ensuring an accurate, SOP-compliant process workflow.
• Communicate effectively with stakeholders, validating information and clarifying instructions to ensure tasks are handled accurately and within scope.
• Create precise drafts for approved revision requests (e.g. reference documents, process flows, organizational charts, job descriptions), ensuring a clear audit trail.
• Proofread and edit document content for inaccuracies, inconsistencies, spelling errors, grammar mistakes, and non-compliance with formatting standards.
• Implement approved requests or major updates to content in the management system, ensuring changes are tracked and documented.
• Provide support on solutions for basic to complex concerns related to the document management system for both offshore and onshore users.
• Coordinate with various teams to contribute to risk assessment, investigations, and root cause analysis, helping to address document control issues.
• Manage assigned deliverables efficiently and meet deadlines with regular supervision.
• Assist in document control tasks, maintaining up-to-date content in systems such as P2R, CoW, and others.

Support/Enabling Process:

• Perform tasks as the process operators for responsibilities such as quality assurance, application support, class approval, translation requests, and reporting based on stakeholder agreements.
• Handle document retrieval requests as needed from both onshore and offshore stakeholders.
• Manage email queries and concerns received through personal or team-shared mailboxes, responding in a timely and professional manner.
• Contribute or support projects involving risk assessments, planning, execution, and participation in lessons learned.
• Identify areas for process improvement, contribute ideas, and suggest initiatives that add value for customers and improve the document management process.
• Participate in the implementation of new IT applications related to the management system and provide support to the IT department during system upgrades.
• Assist with training sessions and the sharing of best practices as needed.
• Facilitate internal meetings and participate in other duties within skill set as requested by the business.

Qualifications:

• Bachelor's degree in any field.
• Basic proficiency in MS Office and document management applications.
• Proficiency in document control processes and business process management applications (e.g., ARIS, ProArc, CoW, CONNECT, iSafety Case, SharePoint-based platforms like SIRIUS and P2R).
• Strong attention to detail and willingness to learn.
• Critical thinking skills for processing tasks and resolving stakeholder concerns.
• Effective communication skills and customer-oriented mindset.
• Ability to follow detailed processes with supervision.
• Ability to embody and adopt Noble's core values in day-to-day activities.
• Familiarity with project management (fundamental or agile methodologies) is an advantage.