[ref. h01233417] Document analyst - Pasay

Job Description

The incumbent is also responsible for the Company’s knowledge base and records management system of the company.

DUTIES AND RESPONSIBILITIES:

• Manages the Company's knowledge base and records management system, including the development and implementation of policies regarding retention schedules of physical and electronic documents;
• Manages the document lifecycle, from creation to archival or disposal, to ensure that documents are organized, categorized, and indexed in a systematic manner;
• Ensures that confidential information is protected from unauthorized access by developing and implementing access control policies and procedures, and monitoring user activity;
• Ensures that documents being requested are distributed to the appropriate individuals or departments in a secure and controlled manner, ensuring confidentiality, access control based on the document's sensitivity, and free from alteration;
• Develops and implements procedures for the recording, circulation, transmission, and delivery of incoming and outgoing correspondence;
• Develops and implements a document management system to maintain and archive all technical and non-technical project documentation, including contracts, site project plans, building blueprints, correspondences, permits, and government approvals, in both physical and electronic formats;
• Identifies the organization’s gaps in quality management policies and procedures and creates plans to address them;
• Leads the development of QMS policies and procedures, and document control system, and ensures that they are aligned with the organization’s overall goals and objectives;
• Ensures that the QMS policies and procedures are established, well-defined, and communicated to all employees to ensure the consistency of its application in all business units;
• Supports the Company’s ISO 9001 Certification by effectively implementing ISO mandatory procedures including control of documents and records, internal audit procedures, and corrective and preventive action procedures;
• Oversees the disposal of obsolete documents while adhering to legal requirements; and
• Performs other tasks as may assigned by the immediate superior.

Qualifications/Requirements

JOB PROFILE

• Must have at least an educational attainment equivalent to a college/bachelor’s degree in Library Management, Industrial Engineering, or any related course

• Must have at least eight (8) years of experience in Document Control, Records Management, and Quality Management Systems with at least one (1) year of managerial experience, preferably in a property management or real estate industry
• Must be a Registered Librarian or a passer of Industrial Engineering Certification;
• Preferably with ISO-QMS-related training/certification

• Must have comprehensive knowledge of the following
• Must have strong oral and written communication skills;
• Records Management;
• Knowledge Management;
• Document Control; and
• ISO 9001 Standards

Work location

PASAY CITY, NCR, FOURTH DISTRICT

Remarks

No additional remarks

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