Senior Payroll Officer (NZ)

Job Title: Senior Payroll Officer (NZ)

Work Setup & Schedule:

• Hybrid (7AM to 4PM)

What you’ll be doing:

• Process end-to-end payroll (fortnightly and monthly) for NZ employees and contractors.
• Maintain full compliance with New Zealand payroll legislation, including PAYE, ACC, and KiwiSaver obligations, subject to oversight and review by the Payroll Manager.
• Prepare and process payroll while ensuring all leave management practices comply with the Holidays Act 2003, including the accurate calculation and administration of annual leave, public holidays, sick leave, bereavement leave, and other statutory entitlements, as reviewed by the Payroll Manager.
• Onboard new starters into payroll systems and ensure accurate and timely updates.
• Upload and verify NZ timesheets and associated payroll data.
• Interpret relevant industry awards, collective employment agreements, and sector-specific pay frameworks (where applicable), ensuring payroll practices are aligned with contractual and industry obligations, and consult with the Payroll Manager for final review and approval.
• Monitor and apply current New Zealand minimum wage and award rates, including the Adult Minimum Wage, Starting-Out Wage, Training Minimum Wage, and any applicable industry award rates, ensuring all employee payments remain fully compliant with Employment New Zealand and Inland Revenue requirements, subject to review and final approval by the Payroll Manager.
• Ensure all employee payments remain fully compliant with Employment New Zealand and Inland Revenue requirements.
• Support payroll system upgrades, testing, and process improvements to drive efficiency and accuracy.
• Prepare and reconcile payroll reports include PAYE Reconciliation, supporting month-end and year-end close processes.
• Analyze and resolve payroll discrepancies, ensuring timely resolution and minimal business impact.
• Maintain governance, reporting, and compliance documentation, and assist in preparing reports for government panel placements.
• Identify and mitigate payroll-related risks, ensuring adherence to company policies and best practices.
• Manage the Payroll Inbox & Act as an escalation point for any queries regarding Expert payments.
• Be an escalation point for any queries regarding Expert payments
• Prepare banking upload files

What will make you a great fit:

• Proven ability to prioritize and meet multiple deadlines with accuracy and efficiency.
• High attention to detail and excellent analytical and problem-solving skills.
• Advanced MS Excel skills, and data reconciliation tools used in payroll reporting and analysis.
• Strong sense of ownership and accountability—follows tasks through to completion and delivers on time.
• Proactive in identifying issues, investigating causes, and implementing solutions.
• Comfortable challenging or escalating anomalies with clear evidence and context.
• Strong problem-solving skills—able to diagnose root causes of payroll discrepancies, develop practical solutions, and see them through to resolution with minimal disruption to the business.
• Self-motivated learner—takes initiative to stay current with changes to NZ payroll legislation, IR guidance, and industry best practices, proactively upskilling to keep knowledge sharp and processes compliant.
• Working knowledge of NZ minimum wage and award rates, including the Adult Minimum Wage, Starting-Out/Training wage rates, and any applicable industry-specific rates, ensuring payroll outputs remain compliant with current Inland Revenue and Employment New Zealand requirements.
• Committed to continuous improvement and efficiency in payroll operations.
• Effective communicator and strong team collaborator, building positive relationships across departments.

Highly Desirable:

• 4–5 years’ experience in NZ payroll, with strong knowledge of the Holidays Act 2023
• Proficiency in payroll systems such as Astute, Employment Hero, or similar.

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances
• Health and wellness benefits
• Vacation and sick leave credits
• Yearly company and employee performance bonuses
• Free meal during office days
• Parent-friendly office
• Training and certifications
• CPD Training Assistance and PRC license renewal reimbursement
• Year-round employee engagement activities