Assistant executive secretary (gov)
Makati
Job Description
Posted on 21 July 2026Provides complex administrative support to department director staff.
Composes, edits, and proofreads letters, memos, reports, surveys, flyers, and other documents.
Acts as office manager & takes the lead in training administrative staff within the department on city and department policies and practices.
Acts as secretary for the parks, recreation, and community services commission; updates forecasts and coordinates agenda items; posts distribute agendas; prepares setup for commission meetings; prepares handouts, drafts minutes, and maintains all communication with the commission.
Researches compiles, and organizes data for projects and reports; creates and maintains forms, logs, and tracking systems; maintains office files retention schedules.Assists internal and external customers with inquiries regarding city policies, procedures, and functions; responded s to and resolves customer complaints in a professional manner.
Schedules meetings; reserves meeting rooms; prepares travel arrangements; maintains various calendars for the department.
Receives, sorts, and processes mail for distribution.
Reviews and processes invoices for and payment and assist with the development of the department budget.
Identifies issues and works with director staff in developing solutions to operational issues within the department
Qualifications/Requirements
Female only- year-old and above
Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Proficiency in MS Office
Physically Fit to work
Work location
CITY OF MAKATI, NCR, FOURTH DISTRICT
Remarks
No additional remarks
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