Event & Marketing Coordinator – (US-based Client)

Position Overview

The Marketing & Events Assistant will provide administrative and research support to the Marketing & Events team. The role focuses on venue research, record maintenance, and overall administrative support for conferences. This position is ideal for an organized, detail-oriented individual who thrives in a dynamic environment and is eager to learn and contribute to high-impact events and marketing initiatives.

Key Responsibilities

• Conduct venue selection research and assist with vendor or supplier selection for upcoming events and conferences.
• Organize the ADO (Administrative Day of Operations) and Conference Checklists to ensure seamless execution.
• Maintain and update event-specific files and records for conferences and other events.
• Assist with the creation of event itineraries and schedules. Help ensure the team is aware of the schedule for events and conference schedules.
• Assist with post-event wrap-up tasks, including updating files and collecting feedback.

• Maintain and update the Marketing Asset Inventory to ensure materials are readily accessible and up-to-date.
• Provide additional administrative support to the marketing team as required.

• Collaborate with the Marketing and Events team to meet tight deadlines and deliver exceptional service to internal and external stakeholders.
• Proactively identify and resolve any logistical challenges that may arise.

• Bachelor’s degree in Marketing, Events Management, Communications, or a related field is preferred.
• 3+ years of experience in marketing, event planning, and communications—including direct collaboration with executive-level professionals, especially U.S.-based clients
• Excellent organizational and time management skills, with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office (especially PowerPoint) and Google Workspace; familiarity with project management tools such as Azure DevOps, Asana or Trello is an advantage.
• Experience in research, presentation creation, or administrative support is preferred.
• A team player with a positive attitude and a proactive approach to problem-solving.
• Previous experience in event coordination or marketing support is a plus.
• May require occasional morning or weekend work to support events.