Accounts Payable Staff-Commodity

Job Overview:

The role of the Accounts Payable Staff-Commodity involves providing financial, administrative and clerical support to the organization. This role is to complete payments and control expenses by processing, verifying and reconciling invoices related to raw materials and tolling using the 3-way match process of accounts payable.

• Review all invoices for appropriate documentation and approval prior to payment.
• Conduct the 3-way match process and identify any discrepancies.
• Validate that proper prices have been invoiced in accordance with the purchase order.
• Communicate effectively to suppliers and/or procurement staff on any invoice discrepancies.
• Record invoices of purchases of raw materials and tolling in the Dynamics 365 Business Central and ensuring correct General Ledger coding as well as accurate posting groups for Expanded Withholding Tax and VAT, if applicable.
• Prepare and process request for payment and ensure that invoices are correctly paid.
• Monitor accounts to ensure payments are up to date.
• Maintain vendor ledger.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports on accrual and reversal.
• Record in-transit import goods at month end to ensure reconciliation with inventory team.
• Reconcile tolling invoices – matching of invoices billed by vendors to actual production report supplied by tolling production team.
• Communicate with internal support teams to ensure all issues related to invoice processing are resolved in a timely manner.
• Submit monthly overdue invoices report

• Provide requested documentations for audits.
• Ensure adherence to SOX requirements in processing accounts payable.
• Maintain soft and hard copies of invoices and supporting documentations for record keeping purposes.

Qualifications and Attributes:

• Minimum qualification is B.S. graduate, preferably accounting course.
• Knowledge of basic accounting principles.
• Should be proficient in MS Office applications and accounting systems specifically, Dynamics 365 Business Central
• Should have attention to detail, confidentiality and ability to complete work on schedule.

Job Requirements: The job requires to work in regular shift, overtime and weekend if necessary.