Executive Assistant to the CEO

The Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency.

Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations.

Key Responsibilities

• Manage and optimize the CEO's calendar
• Coordinate internal and external meetings
• Prioritize appointments based on business impact
• Resolve scheduling conflicts proactively

• Draft emails, reports, presentations, and business correspondence
• Prepare documents for meetings and presentations
• Organize digital files and maintain documentation
• Manage executive communications

• Prepare meeting agendas
• Take accurate meeting minutes
• Track action items and follow through until completion

• Monitor executive projects and deadlines
• Coordinate with department heads
• Follow up on deliverables across teams
• Ensure initiatives stay on schedule

• Arrange domestic and international travel
• Coordinate accommodations, transportation, and itineraries
• Prepare travel documents and schedules

• Serve as liaison between the CEO and internal teams
• Coordinate with clients, partners, and vendors professionally
• Ensure timely communication and follow-ups

• Handle confidential company information with integrity
• Maintain discretion in all executive matters

• Recommend workflow improvements
• Help streamline administrative processes
• Utilize productivity software and AI tools to improve efficiency
• Research new technologies that can enhance executive productivity
• Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.
• At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
• Excellent written and verbal English communication.
• Outstanding organizational skills.
• High attention to detail.
• Strong problem-solving ability.
• Experience supporting executives is highly preferred.
• Proficiency with Microsoft Office and Google Workspace.

• Experience supporting C-level executives.
• Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
• Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.).
• Background in a technology, digital marketing, startup, or agency environment.