Executive Assistant

This is a remote position.

Schedule:

• Monday to Friday 9:00 am - 5:00 pm PST (40 hours per week)

Overview:

This role is perfect for someone who thrives behind the scenes and enjoys supporting creative leaders to stay focused and effective.

Key Responsibilities:

• Provide daily administrative support to Sharifa, including inbox and calendar management, scheduling meetings, and organizing digital files.
• Coordinate communication between Sharifa and external stakeholders (partners, producers, collaborators, vendors).
• Prepare briefing notes, meeting agendas, and follow-up action lists.
• Conduct light research or background preparation as needed for ongoing creative or strategic projects.
• Assist in managing timelines, deliverables, and priorities across multiple projects.
• Handle occasional personal assistant tasks as needed.

Requirements

Ideal Candidate Profile:

• Proven experience as a Virtual Assistant or Executive Assistant, ideally supporting creatives or C-level executives.
• Background in film, TV, media production, or a degree in Communications, Media Studies, or related fields is strongly preferred.
• Excellent written and verbal communication skills.
• Tech-savvy, with proficiency in tools like Google Workspace, and task/project management tools (e.g., Notion, Monday.com).
• Highly organized, detail-oriented, and discreet.
• Comfortable working independently and proactively in a remote setting.

Bonus Points If You:

• Have experience working in production teams or creative studios.
• Understand the rhythms and sensitivities of the entertainment or media industry.

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring