Admin Assistant

NEED INK SALES & SERVICES INC.

Is currently looking for:

ADMIN ASSISTANT

Job Description:

Need Ink Sales & Services is currently looking for a reliable and efficient Admin Assistant to provide high-level administrative and executive support, ensuring efficient office operations, and facilitating effective communication and documentation within the organization.

About Us:

Need Ink Sales and Services: Your Comprehensive Solution for Business Printing and Managed Print Services

Established in 2004 as an Ink Refilling Station, Need Ink Sales and Services has since evolved into a trusted name in the printing industry. We offer a wide array of products and services tailored to meet all your business printing needs, including managed print services.

Key Responsibilities:

• Provide comprehensive administrative support to the Executive/Chairman/CEO.
• Manage and maintain the executive’s calendar, appointments, and travel arrangements.
• Screen and prioritize incoming communications including emails, calls, and correspondence.
• Prepare meeting agendas, reports, presentations, and other documents as required.
• Serve as the primary point of contact between the executive office and internal departments.
• Coordinate meetings, conferences, and executive events.
• Liaise with clients, partners, and stakeholders on behalf of the executive.
• Draft correspondence, memoranda, and reports for executive review.
• Responsible for maintaining confidential company and management records and files.
• Arranges management meetings and ensures all parties are informed in advance.
• Assist in preparing management reports, board presentations, and strategic documents.
• Handle sensitive information with a high degree of professionalism and confidentiality.
• Maintain strict discretion in dealing with executive matters and company information.
• Prepares and sends summary of Delivery Receipts (DR) and collections from nationwide sales personnel.
• Attends meetings and prepares minutes when necessary.
• Handles airline ticket and accommodation bookings for employees and visitors.
• Performs other administrative/executive functions analogous to the foregoing.

About You

The ideal candidate must have the following:

• Bachelor's degree in Business Administration, or a related field preferred.
• Proven experience as an administrative assistant or executive assistant.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of standard office procedures.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Strong interpersonal skills.
• Ability to work independently and as part of a team.

If you have what we are looking for, apply today and ink your future with us.