Executive assistant

Job Description

Posted on 5 September 2025

Executive Assistants support the work of administrators and managers of work tasks and projects directed at maximizing the company's daily operations.

Executive Assistants are responsible for:

• devising and maintaining office systems, including data management and filing;
• arranging travel, and accommodation and, occasionally, traveling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, inquiries, and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming emails, faxes, and posts, often corresponding on behalf of the manager;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports, and presentations;
• organizing and attending meetings and ensuring the CEO is well prepared for meetings;
• liaising with project managers and other staff.

Qualifications/Requirements

Confidence, Customer Service, Program Knowledge/Awareness, Problem Solving, Documentation Skills, Listening, Phone Skills, Resolving Conflict, Analyzing Information, Multi-tasking, Organizational skills, Adaptability, Creativity, Record maintenance, Transcribing dictation, Letter drafting, Events coordination, Correspondence handling, Travel arrangements, Confidentiality, Staff and Client interaction, Office procedures, Supplies Management, Computer Skills (Microsoft Office: Word, Excel, PowerPoint, Outlook)

Work location

CITY OF MANILA, NCR, FIRST DISTRICT

Remarks

No additional remarks

Apply now