Executive Administrator

Your professionalism, organizational skills, and attention to detail will be essential in contributing to the overall success of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative support to the executive leadership team, including the CEO, COO, and other senior executives.
• Manage executive calendars, schedule appointments, and arrange meetings
• Prepare and distribute meeting agendas, documents, and presentations.

• Act as the primary point of contact for internal and external communications addressed to the executives.
• Handle incoming and outgoing correspondence, including emails, phone calls, and other forms of communication.

• Coordinate travel arrangements for executives, including flight bookings, hotel accommodation, and ground transportation when necessary
• Prepare travel itineraries and ensure all travel-related documents are in order.

• Organize and maintain important company documents, files, and records.
• Assist in preparing reports, memos, and presentations as required.

• Arrange and coordinate executive meetings, conferences, and events.
• Ensure meeting venues, equipment, and necessary resources are prepared in advance.

• Oversee general office operations, including managing office supplies and equipment.
• Coordinate with vendors and service providers for office maintenance and support.

• Handle sensitive and confidential information with the utmost professionalism and discretion.

• Collaborate with other departments and team members to facilitate effective communication and teamwork.
• Assist with special projects and initiatives as assigned.

• Foster a culture of Lean manufacturing principles by applying them to administrative processes, streamlining operations, and optimizing efficiency.

• Bachelor’s degree in business administration or a related field is preferred, but not mandatory.
• Proven experience as an Executive Administrative Assistant, or similar role supporting senior executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in handling administrative tasks.
• Proficiency in using productivity tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Outstanding communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and self-motivated with a problem-solving mindset.
• Ability to work independently and as part of a team in a fast-paced environment.
• A professional and courteous demeanor when interacting with colleagues, clients, and stakeholders.