Executive assistant

Job Description

Reports To: Owner and Chef Manager

The ideal candidate will be highly organized, detail-oriented, proactive, and possess excellent communication and problem-solving skills. They will be a key point of contact and a vital support system for the Owner, General Manager, Head Chef, and the wider team.

1. Purchasing and Logistics:

Supplier Management:

• Identifying, researching, and evaluating potential new suppliers for food, beverages, equipment, and other operational needs.
• Building and maintaining strong relationships with existing suppliers; monitoring their performance and addressing any issues.

Inventory Management:

• Assisting in the development and implementation of inventory control systems.
• Preparing Purchase Orders.

Order Placement and Tracking:

• Placing timely and accurate orders with approved suppliers. Tracking these orders - status, timely delivery, and resolving any delivery issues.
• Managing invoices, delivery notes, and other related documentation.
• Coordinating the efficient receipt, storage, and distribution of deliveries and ensuring proper organization and rotation of stock.

Cost Control:

• Maintaining accurate purchasing records and generating reports as needed.

1. Supporting Operations:

• Communication Hub: Serving as a central point of contact for internal and external inquiries. Relaying information and requests between the Head Chef, kitchen staff, and other departments.
• Scheduling and Calendar Management: Managing the calendars of key personnel, scheduling meetings and reservations, and staff time-off requests.
• General Administrative Tasks: Handling correspondence, preparing reports and presentations, managing documents, travel arrangements, ensuring necessary resources are available, and other administrative duties as required.

Qualifications/Requirements

Qualifications:

• Ideally a Degree holder or above in business studies, catering, hotel management, tourism management or other related fields.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within the hospitality or restaurant industry.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with basic inventory management principles.

Work location

CITY OF MAKATI, NCR, FOURTH DISTRICT

Remarks

This is an URGENT Hiring request. Pay is negotiable depending on skill. To apply, please send CV/Resume to - admin@hajimefood.com

Apply now