Data & Operations Coordinator (Virtual Assistant Advanced Excel) - Manila

In 2024, a small group of friends turned a few rental properties into a growing short-term rental business. Today, Smart Suites LLC manages over 100 listings across Queensland and works with well-known companies like Pepsi and Shell.

We are still improving our systems, adding new technology, and finding better ways to work every day. From using AI tools to building smarter reports, our goal is to grow to 400+ listings, expand our landlord network, and make hospitality more efficient for both guests and partners.

• Use AI-powered tools to make your work easier
• Competitive contractor rate: AUD 1,200 -1,800/month
• 100% remote with long-term growth opportunities
• Supportive team culture built on accountability and creativity
• Be part of a fast-growing company where your work has direct impact

The Role

You'll handle data, reports, and digital tools while helping us work smarter with AI and automation.

• Manage and clean data across spreadsheets and systems
• Build reports, dashboards, and SOPs to keep projects on track
• Use advanced Excel (formulas, pivot tables, macros, Power Query) for analysis and automation
• Consolidate and interpret data to support decision-making
• Coordinate schedules, meetings, and team communication
• Support process improvements and introduce AI-driven workflows
• Help prepare presentations and project updates

• 3+ years as a Virtual Assistant, Data Coordinator, or similar role
• Strong Excel skills (formulas, pivot tables, automation)
• Experience using AI tools or automations
• Good communication skills for virtual teamwork
• Organized and proactive, able to manage multiple tasks independently
• Familiar with tools like Google Sheets, MS Planner, Trello, Asana, Airtable, or M365

• Type: Independent contractor (not employment)
• Compensation: AUD 1,200-1,800/month (all-inclusive rate)
• Schedule: Full-time, 5 days a week (with some weekend flexibility if needed)

1. Initial Discussion with VargasAndrews (30 to 45 minutes)

1. Technical Live Assessment with the Client (60 to 90 minutes)

1. Behavioral Interview with the Client (60 minutes)

1. Pre-Engagement Steps (10 to15 minutes)

• IT Audit: To ensure compliance with technology standards and security protocols.
• Reference Check: We will contact your provided professional references to verify your history and capabilities.
• Meet the Founder (30 to 60 minutes): A welcoming conversation where you'll connect directly with the company's founder. This is your chance to discuss engagement terms, share your own goals, and ask any final questions. You'll also get an inside look at the company's vision, culture, and exciting growth plans for the future.