Accounts & Payroll Specialist - Australian Real Estate

Position Description

Reports to: Director

Role Overview

We are seeking an experienced Accounts Specialist to support our growing real estate client base. This role is hands-on and detail-driven, with a strong focus on complex payroll for sales agents and end-to-end accounts administration. The position is flexible and task-based rather than time-based, with capacity expected to grow as new clients are onboarded.

• Manage end-to-end accounts administration for real estate clients
• Run and maintain complex payroll for sales agents in accordance with Australian payroll requirements
• Process accounts using Xero and Hubdoc
• Prepare and maintain accurate financial records and reconciliations
• Use Google Sheets / Excel for reporting, tracking, and data management
• Communicate directly with clients, including face-to-face meetings when required
• Respond to ad-hoc client queries and internal questions in a timely manner
• Report regularly to the Director, who will provide training and oversight
• Assist with additional accounting and administrative tasks as required

Skills & Experience

Essential:

• Minimum 3 years’ experience in an accounts role using Xero
• In-depth knowledge of Xero and Hubdoc
• Strong Australian payroll experience, including payroll for commission-based sales agents
• High level of attention to detail and accuracy
• Excellent written and verbal communication skills in English
• Professional presentation and confidence dealing directly with clients

Preferred:

• Experience within the real estate industry
• Experience using Google Workspace, particularly Google Sheets (or Excel equivalent)
• Exposure to additional accounting or practice management software (training provided)

• Highly organised and detail-oriented
• Able to manage tasks independently and prioritise effectively
• Flexible and adaptable in a fast-changing environment
• Comfortable working with increasing responsibility as client numbers grow
• Responsive and proactive, with the ability to handle ad-hoc requests and quick turnaround tasks

• Flexible working arrangements
• Task-based role, not strictly time-based
• Workload and capacity expected to increase as the business grows
• Occasional requirement for quick responses outside of planned tasks due to the flexible nature of the role